What are the responsibilities and job description for the Medical Records Technician position at Tohono O'odham Nation Healthcare?
PLEASE NOTE - This position may require temporarily relocation to other TONHC Facilities : Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center.
Position Summary :
Maintain medical record information in manual and automated record systems. Reviews, analyzes, abstracts, and compiles data; compiles statistics; and performs routine clerical duties supporting the Tohono O'odham Nation Health Care.
Scope of Work : The position is located in the TONHC Hospital and Clinics. The incumbent works under the general supervision of the Medical Records Supervisor.
Essential Duties and Responsibilities :
- Maintains medical records, creates patient charts and internal identification cards for new patients using unique identification numbers according to established protocols ensures accurate and up-to-date information.
- Initiates medical records by searching master patient index; identifying existing patient records or assigns a new number; interacts with registration areas and physicians' offices for information verification; processes or creates the record folder.
- Scans documents, clinical images, clinical tests, and other non-textual data into the patient's electronic medical record.
- Retrieves patient charts; notes their removal and temporary location, and later re-files them in proper sequence.
- Prepares chart conversion; consolidates charts, repairs, or establishes new charts as needed.
- Locates records that have been checked out or are missing.
- Files documents in the proper patient's record and the appropriate order of assembly received from clinical personnel, including outside providers / facilities.
- Completes daily chart review to ensure patient records are scanned and filed before the patient's scheduled appointment.
- Provides necessary forms to patients requesting their medical records; response to questions and patient concerns.
- Verifies requests, pull, prepares, and copies medical records to be released according to established policy and procedure, legal, and regulatory guidelines.
- Maintains all medical release forms and enters data into RPMS.
- Provides medical record information by answering questions and requests of patients, hospital staff, law firms, insurance companies, and government agencies; releases information based on policy and procedures.
- Schedules and checks patients in and out.
- Registers and assists patients with setting up their PHR Account.
- Manages internally and externally generated DICOM and non-DICOM medical images.
- Reviews, purges, and prepares files for shipment for record retention; updates control logs.
- Maintains patient confidence and protects hospital operations by keeping information confidential, following release-of-information protocols.
- Prepares and submits reports.
- Contributes to a team effort and accomplishes related results as required.
- Performs other duties as assigned.
Knowledge, Skills, and Abilities :
Minimum Qualifications :
Licenses, Certifications, Special Requirements :
Salary : $22 - $27
