Human Resources Specialist

PLEASE NOTE - This position may require temporarily relocation to other TONHC Facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center.

Position Summary:

Under general supervision, provides support to the recruiting functions and personnel data administration of the Human Resources Office. Meets the needs of the departments and employees, in accordance with established policies, procedures and guidelines.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.

Essential Duties and Responsibilities:

• Provides information to candidates concerning the recruitment and selection process, explaining minimum requirements, job characteristics and examination procedures.
• Verifies applicants' skills by conducting analysis of applications, review of test scores, interviewing and other activities involving employee selection. Prepares lists of eligible candidates for final selection.
• Prepare statistical and narrative reports.
• Counsels applicants and employees requesting information concerning employment opportunities and benefits.
• Preparation and administration of clerical examinations. Monitors, scores, records, and transmits results according to established procedures. Maintain reports of all tests administered.
• Sets up and maintains accurate employee and applicant records and files in compliance with departmental and regulatory policies and procedures.
• Compiles, verifies, updates, and enters employment and status-change data into human resources system to include: new hire paperwork, pay authorizations, employee status change notices, and termination paperwork.
• Inputs, retrieves, sorts, and audits employee and applicant data to maintain integrity of human resources system. Generates accurate reports on an as needed basis.
• Conducts or participates in new hire orientation.
• Schedules interviews for departmental personnel and informs applicants of interview details.
• Assists departments in collecting information for the compilation of job descriptions.
• Assists in the preparation of job descriptions and job announcements for distribution to tribal, city, county, federal and public agencies to ensure required applicant flow for open positions.
• Responds accurately and timely to the public and employee's requests for information.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities:

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of employment applicable federal, state, tribal laws, regulations and requirements.
• Knowledge of general goals and purposes of recruiting programs.
• Knowledge of techniques for interviewing and gathering information from varied population.
• Knowledge of general office practices and procedures and record keeping methods.
• Knowledge of employment interviewing and assessment methods.
• Skill in operating various word-processing, spreadsheets, and database software programs.
• Skill in providing superior customer service to external and internal customers.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to draw logical conclusions and make appropriate recommendations, judgments, and decisions.
• Ability to understand program objectives in relation to departmental goals.
• Ability to make arithmetic calculations.
• Ability to maintain accurate and systematic records.
• Ability to use automated technology to maintain records and files.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to maintain privileged confidential information.
• Ability to work independently and meet strict time lines.
• Ability to work extended hours and various work schedules.

Minimum Qualifications:

• Associate's Degree in Human Resources or closely related field and four years work experience in human resources training or related field, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of the position.

Licenses, Certifications, Special Requirements:

• Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
• Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.