Librarian II or III Digitization Specialist

Agency: Local History & Genealogy

Status: Full-Time (37.5 hours per week)

Salary Range: Grade 7/8 C $54,048 - $87,568/year

Grade 7C Salary Range: $54,048 - $79,703/year (Bachelor’s degree in a relevant field)

Grade 8C Salary Range: $60,534 - $87,568 (Master of Library Science (MLS), Master of Library and Information Studies (MLIS))

Application Deadline: Open until filled

Under the Supervision of the Local History & Genealogy Manager, is responsible for digitization project management, tracking and workflow, materials assessment, planning and coordinating the digitization of materials from internal agencies and external customers, and oversight of the digitization of materials (scanning or digital photography and data migration). Contributes to digitization policy development and workflows.

The incumbent will demonstrate a commitment to the TLCPL’s mission and values including being welcoming, innovative, objective, accountable and collaborative.

• Under the direction of the Local History Manager, coordinates the continued growth and development of digitization projects and implements new projects as they arise, including identifying and evaluating potential digitization projects with input from the Agency Manager; selecting materials for digitization; resolving intellectual property and privacy issues; overseeing the scanning of materials and creation of descriptive metadata; migrating data.

• In support of the Library’s strategic plan, the person in this position will develop strategies and workflows that serve underrepresented voices within and across digital collections.

• Actively supports diversity, equity and inclusion. Promotes a culture where all staff and customers belong.

• Oversees the digitization process, including, but not limited to training staff on equipment usage, and following up on project progress under the leadership of the department manager. Monitors, updates, and enhances metadata for digitized items.

• Guides and monitors the creation of metadata and the insert of assets into the digital collection management platform.

• Ensures quality and consistency of digital records and metadata. Determines means and methods for assessing production quality, tracks statistics and feedback.

• Serves as a point person and advocate for library digitization activities in the region, state, and at the national level, including developing partnerships with other organizations. Coordinates, plans, and conducts community scanning events.

• Manages project communications and contributes to website, blog posts, and social media presence.

• Works at the reference desk as assigned.

Knowledge/Skills

• Expertise in digitization processes, including high-resolution scanning, digital photography, OCR (Optical Character Recognition), and file format conversion for long-term digital preservation.

• Proficiency with CONTENTdm and other digital collection management systems for organizing, storing, and providing access to digitized materials.

• Strong knowledge of metadata creation and standards, including Dublin Core, METS, MODS, and other relevant schema for digital collections.

• Experience with data migration and digital asset management, ensuring seamless integration and accessibility of digital content.

• Ability to establish and maintain digitization workflows, including quality control measures to ensure consistency, accuracy, and usability of digital materials.

• Understanding digital preservation strategies, including file integrity checks, storage solutions, and best practices for long-term access to digitized content.

• Familiarity with copyright, intellectual property laws, and privacy considerations for digitizing cultural heritage materials.

• Experience or ability to guide staff on digitization standards, equipment usage, metadata creation, and digital asset management.

• Experience planning and executing large-scale digitization projects, including prioritization of materials, resource allocation, and troubleshooting technical issues.

Training/Experience/Education/Certification

• Bachelor’s degree in a relevant field (history, library science, archival studies, digital humanities, or a related discipline) with a minimum of 4 years of experience in digitization, local history curation, or archival work (required).

• Demonstrated hands-on experience managing digitization projects in a library, archive, or cultural heritage institution (required).

• MLS or MLIS from an ALA-accredited program with at least 2 years of experience in digitization or archival work (preferred).

• Experience handling delicate, rare, and valuable special collections or archival materials (preferred).

• Experience in grant writing and funding proposals for digitization initiatives (preferred).

• Valid driver’s license; must be insured and meet your state’s minimum coverage requirements for auto insurance.

• Must meet insurance eligibility requirements of the Library’s insurance carrier under the Library’s Motor Vehicle Use Policy.

Working Conditions and Physical Demands

• Frequent offsite travel required within the county via Library or personal vehicle.

• Evening/weekend hours are part of the regular schedule.

• Physical Demands: Frequent standing, walking, and sitting. Frequent reaching, stooping, bending, crouching, and lifting, pushing/pulling, and handling of objects weighing up to 50 pounds.