What are the responsibilities and job description for the Executive Assistant to Chief People Officer position at Toll Group?
About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post.
The Opportunity
- Executive Support : Provide seamless, proactive support to executives, ensuring their time is optimized for strategic priorities. Manage schedules, prepare for meetings, and facilitate smooth day-to-day operations.
- Administrative Excellence : Oversee all office administration, including complex diary and email management, travel arrangements, expense reconciliation, purchase orders, and financial processes, ensuring efficiency and accuracy.
- Meeting & Action Management : Coordinate and prioritize meetings, including scheduling, agenda preparation, minute-taking, and action tracking. Attend meetings as required, managing follow-ups effectively.
- Stakeholder & Enquiry Management : Serve as the primary liaison for internal and external stakeholders, ensuring professional and efficient handling of inquiries while maintaining seamless communication.
- Confidentiality & Compliance : Handle sensitive information with discretion, ensuring confidentiality and adherence to company policies and governance requirements.
- Document & Resource Coordination : Maintain distribution lists, shared drive access, and essential records. Prepare reports, presentations, and key documents to support decision-making and operational efficiency.
What You’ll Need To Succeed
What moves you
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000 people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
You must be entitled to work in Singapore and be prepared to undertake pre-employment checks including a criminal history check and medical.
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