What are the responsibilities and job description for the CFW Administrative Assistant I position at Tolowa Dee-ni' Nation?
Job Opportunities
Thank you for your interest in employment with Tolowa Dee-ni’ Nation. We employ a broad range of qualified applicants with experience for positions at our different locations. Please submit a completed application with your resume to the Human Resources Department.Preference in filling vacancies is given to qualified American Indian and Alaska Native candidates in accordance with the Indian Reorganization Act of 1934 (Title 25, USC, Section 472). If you are claiming Indian Preference, you must submit your Tribal documentation with your application.
Subscribe to job posting notifications to be automatically alerted of the latest career opportunities
Job Details
Category
Community & Family Wellness
Status
Open
Posted
April 17, 2025 8:00 AM
Closing
June 1, 2025 5:00 PM
Attached Files
CFW Administrative Assistant I 03 2025
Title: CFW Administrative Assistant I Department: CFW
FLSA: Non-Exempt PL 101-630: Yes
Pay Grade: 3 Supervisor: Deputy Director
Subordinates: No Grant Funded: Partial
FLSA: Non-Exempt PL 101-630: Yes
Pay Grade: 3 Supervisor: Deputy Director
Subordinates: No Grant Funded: Partial
Position Summary:
This position supports the staff in the Community and Family Wellness Department (CFW). As the first point of contact, the CFW Administrative Assistant I is responsible for greeting clients and visitors with a warm and friendly demeanor to ensure that they feel valued and comfortable. In addition to answering general inquires, this position should be knowledgeable about department programs and provide accurate information and referrals. The CFW Administrative Assistant I also provides office support, assistance with purchases, and help with administrative projects.
All Tolowa Dee-ni’ Nation employees must submit to a background check and abide by all Tribal, federal, and state laws. All employees must comply with Tolowa Dee-ni’ Nation drug free workplace policy and will be subject to pre-employment, random, for-cause, and post-accident drug and alcohol testing. Qualified American Indian Preference applies.
Essential Duties and Responsibilities:
- Provide a positive, empathetic, and professional attitude towards our clients and visitors always
- Manage daily administrative tasks, including answering phone calls, emails, scheduling, organizing files and documents, and routing mail
- Manage office supplies and inventory
- Assist program divisions with event set up and breakdown
- Ensure department fleet vehicles are clean and schedule routine maintenance as needed
- Perform basic accounting that includes making purchase orders and administering the petty cash
- Work collaboratively with other department personnel and ensure work orders are completed
- Work in a confidential highly responsive relationship with management, staff and clients.
- Other duties as assigned.
Personal Traits:
All Tolowa Dee-ni’ Nation employees are expected to consistently demonstrate the organization’s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.
Required Knowledge:
All Tolowa Dee-ni’ Nation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.
Job Specific knowledge is listed below:
Knowledge of Tribal resources
Knowledge to facilitate organizational systems for employees
Knowledge of regional and cultural customs and values.
Required Skills and Abilities:
All Tolowa Dee-ni’ Nation employees are expected to have a broad range of skills and abilities centered around a strong citizen focus, efficient performance, and teamwork. All employees should have customer service skills, interpersonal skills and good communication skills. All employees should have the ability to manage their time and organize their work to ensure efficient performance. In addition, all employees should have the ability to follow policy, procedure and instructions, actively communicate with their supervisors to ensure understanding and manage their work accordingly. Finally, all employees should have the ability to understand and manage citizen confidentiality.
Job specific skills and abilities are listed below:
Communication skills
Problem solving and critical thinking skills
Interpersonal skills and teamwork.
Ability to set priorities, meet critical deadlines, and review information for accuracy, format, completeness and compliance with the policies and procedures.
Minimum Requirements
- High school diploma or equivalent (GED) is required.
- One year working in a confidential office environment.
- Valid state issued driver’s license and/or the ability to obtain a California or Oregon driver’s license. Must be insurable on the Tribe’s insurance policy.
Physical Requirements:
- Use hands and arms to operate office or field equipment.
- Sit more than half the workday.
- Stand and/or walk less than half the workday.
- Bend, stretch, twist, crouch and/or reach
- View electronic monitors for prolonged periods of time.
- Use hands and arm for repetitive motion tasks consistently for more than one hour at a time.
- Lift or carry unaided less than 50 pounds.
- Push or pull using up to moderate force.
- See and hear with normal acuity.
Working Conditions:
- Work is conducted in a standard office environment
- Moderate travel is required (up to 50% of the time)
- Work is sometimes in confined spaces and in areas of high noise and/or high/low temperatures
