What are the responsibilities and job description for the Secretary - Career and Technical Education - 2025-2026 School Year position at Tomball Independent School District?
Primary Purpose:
Ensure the efficient operation of the Career & Technical Education Department and serve as the administrative assistant to the Director of CTE. Work under general supervision and support the CTE staff on secondary campuses. Handle confidential information and frequent contact with all levels of district employees, outside stakeholders, including the general public and industry/community partners.
Qualifications
Education/Certification:
High school diploma or equivalent
Special Knowledge and Skills:
Proficient typing, word processing, and file management skillsEffective organizational, communication, and positive interpersonal skills
Highly effective in using persona l computer s and software to dev elop spreadsheets, databases and presentations
Experience:
One to three years secretarial, preferably in Career and Technical Education
Major Responsibilities and Duties:
- Serve as secretary for CTE Director – communicate with parents, community, administrators, teachers and other TISD staff; a nswer incoming phone calls and distribute clear messages in a timely manner
- Effectively prepare , duplicate, file and distribute correspondence for CTE Department including documents such as manuals or memos
- Demonstrate responsible fiscal control of assigned program budgets, including purchasing, invoicing, receiving and inventorying items at multiple locations an d with multiple funding sources
- Become familiar with school budgetary codes and ensure purchases are coded appropriately
- Maintain all office machine s and keep in working condition, submit work orders when necessary
- Process and file all federal, state and local CTE and CTSO related forms, including but not limited to, registrat ion and student certifications
- Maintain the CTE web page (s)
- Collect, maintain copies of and submit travel receipts from campuses and file via CTE Dept. Policy
- Support CTSOs by receiving, dep ositing and tracking funds, filing reports with appropriate parties including but not limited to class fees, dues, fundraisers
- Complete appropriate reports as needed including but not limited to FFA Ag Show, Professional Development, other CTSO events and reports for both campus and administrative level
- Enter and assist in maintaining date into online programs necessary for CTSO functioning.
- Coordinate meetings – arrange for facilities, contact participants, prepare materials and supply refreshments, clean up after
- Coordinate registration, travel and housing arrangements for Director, teachers and students when applicable i n a timely and efficient manner
- Perform other duties a nd responsibilities as needed
Supervisory Responsibilities:
None
Equipment Used:
Computer, printer, copier, scanner, projector, fax machine, calculator, and laminator
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress.
Repetitive hand motions, prolonged use of computer.
Moderate walking, standing, heavy lifting and carrying; climbing, stooping, bending, kneeling, and reaching. Necessary to lift and move boxes in the process of receiving and inventorying supplies.
Use of personal vehicle necessary to travel to secondary campuses to support the CTE department, pick up and deliver supplies
