Office Coordinator

Toole Design Group in Denver, CO is looking to hire an experienced and talented full-time Office Coordinator. Are you an innate organizer with a knack for supporting your coworkers? Do you enjoy variety in your work and thrive in a fast-paced environment? Would you like to work for a company that is committed to the well-being of its employees? If so, please consider joining our Denver team.

This Office Coordinator ensures the daily functions of the local office run smoothly, offers enterprise-wide support for remote offices, and provides administrative support to our Operations and Client Service Teams. This position earns a competitive salary and great benefits, including medical, dental, vision, life insurance, disability, a health savings account (HSA), and a flexible spending account (FSA). We practice what we preach and ensure that our employees also have access to transportation by providing them with financial incentives to bike, walk, or use transit for a better quality of life.

About Toole Design

Toole Design is the leading engineering, planning, and landscape architecture firm specializing in multimodal transportation. Since our start in 2003 as a single office in Maryland, we have expanded throughout the United States. Our talented team of planners, landscape architects, and engineers are committed to delivering quality work that meets the needs of all people, regardless of age, ability, race, or gender. As an Engineering News- Record top 500 design firm, we have also been named a "best firm to work for" and have one of the lowest staff turnover rates in the industry. Every project our employees deliver directly and positively affects our communities. We are industry-leading experts, and we work hard to encourage a collaborative and team-oriented environment.

A Day in the Life of an Office Coordinator

You play a critical role in helping the office run smoothly. You are the face of the office:- greeting customers and team members and assisting with transferring calls to the appropriate team members and offices. You coordinate with project managers and project accountants regarding proper filing of contract documents. You use your organizational skills to support managing office supplies and inventory, processing incoming and outgoing mail, and assisting with planning company outings and events. You demonstrate a customer service focus by supporting virtual meetings, taking meeting notes, entering data, assisting team members with scheduling meetings and calendar management, and booking travel arrangements. You are the go-to person for helping with company processes and procedures. You take ownership of ongoing operational projects (e.g., business card fulfillment, supporting internal committees, tracking staff incentive programs, helping run the company eStore).

Work Schedule for an Office Coordinator

This full-time position typically works a flexible schedule of 40 hours a week. We also provide employees with the flexibility and necessary equipment to work from home Fridays. The Denver office of Toole Design is conveniently located close to many bike lanes including Tremont Place, Glenarm Place, Welton Street, 16th Ave, and 15th street. We are blocks from multiple bus lines including the free MallRide along 16th street and within a mile of Light Rail. The office is easily accessed on foot, by bicycle, and via transit.

We are targeting a salary range of $48,000.00 to $58,000.00 for this position.

Ready to Join our Denver Team?
We understand your time is valuable, so we have a quick and easy application process. If you feel that you would be right for this Office Coordinator position, please fill out our application by clicking on the link on this page.

At Toole Design, we have a collaborative culture where people of all backgrounds come together to share ideas and build better, more inclusive communities. We encourage everyone, including those from underrepresented communities - women, people of color, LGBTQIA , immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between - to apply. Even if you don't think your current skill set checks every box below, but this role seems to align with your strengths, we want to hear from you.

We're proud that about half of our managers are women and are committed to achieving diversity in our leadership to better represent the communities where we work, as well. Toole Design is a woman-owned business and an equal opportunity employer (EO/AA/VEV/Disabled employer).

Individuals may request accommodations or assistance with the application process by contacting 301-927-1900 and asking for Human Resources or emailing HR@tooledesign.com.

For more information about Toole Design, visit our website and follow us on LinkedIn or Facebook.

Qualifications:

• A minimum of 2 to 5 years of experience working in a dynamic and fast-paced office
• Strong interpersonal skills with previous experience promoting a welcoming, inclusive, and professional office environment and working with a positive attitude with other team members
• Detail-oriented and highly organized
• Highly proactive, anticipating issues to head off any possible conflicts or delays
• Exceptional at following through, focusing on the execution of daily tasks through completion
• Excellent sense of initiative, e.g., reaching out to other administrative team members to share workload
• Excellent communication and time management skills
• This position requires experience working with Microsoft Suite and knowledge of operating standard office equipment.

You’ll be great here if:

• You are highly organized and effective with managing your time and tasks
• You are customer service oriented and care about the experiences of the community, customers, and team members
• You thrive in a fast-paced environment and enjoy working on a variety of projects and tasks.