Payroll Assistant

Summary:

The Payroll Assistant serves as an integral part of the Finance team by providing technical and analytical payroll expertise to a busy retail/c-store environment. This position is responsible to support the management and execution of payroll administration procedures to support assigned businesses under the Toot’n Totum family of companies.

Supervisory Responsibilities:

• None

Essential Duties & Responsibilities:

• Enters, maintains and processes information in the payroll system; information includes Team Member hourly rates, salaries, bonuses, other variable compensation, time worked, paid leave and holidays, deductions and withholdings, addresses changes and various Team Member related payroll information.
• Ensures proper processing of payroll including deductions for taxes, benefits, charitable contributions and other deductions.
• Process withholding orders and process payments by check and EFT.
• Issues, or reissues, physical or replacement checks and direct deposits due to payroll errors and final discharge.
• Ensures federal and state payroll tax deposits have been processed by OSV.
• Maintains knowledge of and ensures compliance with tax and payroll laws at a federal and state level.
• Supports and facilitates organizational changes, continuous improvement and communication.
• Establishes and fosters relationships with management and all team members that will enable the Payroll function to be viewed as an integral part of the business.
• Embodies personal leadership qualities through the following: Be in the moment to ensure authentic and humanistic interactions. Continuously volunteers discretionary effort and models desired behaviors to drive business results while also leveraging and respecting separate realities. Be curious in interactions, have courageous conversations with others when needed, and takes personal accountability for all responsibilities.
• Possesses a service mindset; strives to achieve experiences worth repeating.
• Participates in and follows all Toot’n Totum policies, guidelines and procedures (Safety, Anti-Harassment, Ethics, etc.).
• Cross-trained to perform other duties as assigned, including additional accounting duties.

Required Skills & Abilities:

• Acts with integrity, professionalism and has a proven track record of maintaining confidentiality.
• Effective critical thinking and creative problem-solving skills; strong business acumen and curiosity.
• Strong collaboration, interpersonal and communication skills with the ability to relate well with all levels in the organization.
• Demonstrated Payroll experience.
• Excellent written and verbal communication skills.
• Excellent conflict resolution skills: strong self-concept and ability to make decisions.
• Excellent organizational and time management skills; keen attention to detail.
• Decisive at making decisions and comfortable working independently.
• Proficient with Microsoft Office Suite.
• Experience using Workday HRIS (Payroll) preferred but not required.
• Requires rapid and thorough decision making and creative problem-solving skills, good judgment as well as the ability to accept personal accountability for areas of responsibility.

Education & Experience:

• High School Diploma or equivalent is required;
• A minimum of two years’ experience OR
• Equivalent combination of education and/or work experience
• Certified Payroll Professional (CPP), preferred but not required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to stand, walk, sit, talk/hear, push/pull, climb, bend/stoop, crouch/kneel/crawl, taste/smell, balance, twist/reach, carry, grasp with hands, squat, drive and use keyboard.
• Lifting Requirements: Lift/pull up to 15 pounds daily.
• Hearing Requirements: Ability to hear alarms, communication equipment, verbal instructions, office machinery such as fax & postage machines.
• Cognitive Requirements: Basic or Complex reading, writing and math skills. Basic or Complex speech skills; must be able to speak, read, write & understand the English language, clerical tasks, memorization, analytical skills, function under stress & make independent decisions.
• Vision Requirements: General vision requirements in addition to close vision (<20 inches), Distance Vision (>20 feet), color vision and peripheral vision.
• Noise Levels: Normal (<85dB) noise levels.
• Repetitive Motion(s): Regularly & repetitively use both feet and both hands.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Amarillo, TX 79101: Relocate before starting work (Required)

Work Location: In person