Bilingual Office Assistant

Top Onyx, a leader in national commercial and government construction projects, is seeking a professional and detail-oriented Office Assistant to support daily administrative operations. This role requires QuickBooks experience for financial tasks, Excel for spreadsheets and Spanish proficiency to assist with bilingual communication.

Key Responsibilities

✅ Administrative Support:

• Manage phone calls, emails, and correspondence in both English and Spanish.
• Maintain organized filing systems (electronic and physical) for documents and records.
• Assist with scheduling meetings, and appointments.

✅ QuickBooks & Excel:

• Process invoices, expense reports, and purchase orders using QuickBooks.
• Data entry in Excel.
• Maintain accurate records.

✅ Bilingual Communication:

• Translate and interpret documents, emails, and conversations in Spanish and English.
• Communicate with Spanish-speaking clients, vendors, and team members professionally.
• Ensure clear and accurate information flow across bilingual interactions.

Qualifications

Education & Experience:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2 years of administrative or office support experience.
• Experience with QuickBooks (Online or Desktop) is required
• Experience with Excel is required.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint).
• Knowledge of QuickBooks for invoicing, expense tracking, and data entry.
• Experience with CRM or project management software is a plus.

Soft Skills & Professional Presentation:

• Polished and professional appearance suitable for an office setting.
• Strong attention to detail and ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills in both English and Spanish.
• Friendly, approachable, and customer-service oriented.
• Ability to work independently and collaboratively with a team.