What are the responsibilities and job description for the Administrative Assistant position at Top Pro Glass LLC?
Do you thrive in a supportive environment that encourages growth and success?
If so, we’d love to have you on our team!
We are a growing small business in Malvern, PA, seeking a full-time Administrative Assistant to play a key role in our daily operations. This is an exciting opportunity to be part of a company that values teamwork, professional growth, and exceptional service. As we expand our footprint across the Main Line and eventually the Mid-Atlantic region, there will be ample opportunities for career advancement.
Position Overview
As an Administrative Assistant, you will be an essential part of our operations, supporting sales, customer service, and daily business functions. Your organizational skills and ability to multitask will help keep our business running smoothly while also assisting with sales-related tasks such as order processing, invoicing, and customer follow-ups. This is a great role for someone who enjoys engaging with customers, problem-solving, and working in a dynamic, fast-paced environment.
Key Responsibilities
- Customer & Sales Support: Handle inbound calls, respond to emails, and assist customers with inquiries, estimates, and orders.
- Scheduling & Coordination: Arrange appointments, meetings, and maintain team calendars.
- Administrative Duties: Prepare and distribute correspondence, reports, and documentation.
- Data Management: Maintain and update customer records, databases, and filing systems accurately.
- Order Processing & Invoicing: Support the sales team by processing orders, managing invoices, and tracking inventory.
- Team Collaboration: Work closely with sales, operations, and service teams to ensure smooth workflows and efficient task completion.
What We’re Looking For
- Experience in an administrative or sales support role (experience in a skilled trades or construction-related industry is a plus).
- Strong proficiency in Google Suite, Gmail, MS Windows, and QuickBooks.
- Excellent communication and organizational skills.
- Ability to multitask, prioritize, and problem-solve in a fast-paced environment.
- A positive, proactive attitude and a willingness to learn.
Why Join Us?
✔ Health Insurance – 100% Covered
✔ Paid Time Off (PTO)
✔ Extended Holiday Time Off (Memorial & Labor Day are paid 4-day weekends!)
✔ Short & Long-Term Disability Insurance (Including maternity leave coverage)
✔ Retirement Contribution – 3% Match & Access to a Financial Advisor
✔ Paid Continuing Education (Night Classes Available!)
If you’re looking for a rewarding career with room to grow, we’d love to meet you!
How to Apply
Send your resume and a brief cover letter to jbowman@topproglass.com or call 610-235-1819 for more details.
Job Type: Full-time
Pay: $21.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Required)
Experience:
- Sales: 3 years (Required)
Work Location: In person
Salary : $21 - $25
