Office Manager

Optilab

Office Manager

Phoenix

https://www.optilab.com/

The Company:

Optilab LLC is a private company dedicated to photonics and fiber optic solutions. We offer technology-driven products in areas like laser diodes, optical modulators, photodiode/receivers, RF over fibers links, optical amplifiers, CATV/5G Wireless, test and measurement instruments, and fiber sensing solutions. Our innovative and ground-breaking products serve customers in aerospace, defense, telecom, optical sensing and scientific research.

Job Summary:

We are seeking a highly organized and proactive Office Manager to oversee daily office operations and ensure the workplace runs smoothly. This is an hourly position with the potential to transition to a salaried role based on performance and contributions to the team.

The ideal candidate will manage administrative tasks, maintain office efficiency, and foster a positive, productive environment.

Key Responsibilities:

• Manage day-to-day office operations, including supply inventory, facility maintenance, and vendor relationships.
• Supervise and support administrative staff, ensuring tasks are completed efficiently.
• Oversee scheduling of meetings, appointments, and travel arrangements for team members.
• Ensure compliance with company policies and procedures.
• Maintain organized and up-to-date records, files, and documentation.
• Monitor office budgets, process invoices, and track expenses.
• Serve as the primary point of contact for office-related issues and problem-solving.
• Coordinate office events, team-building activities, and employee engagement initiatives.
• Implement and improve office systems and procedures to enhance efficiency.
• Ensure a clean, safe, and well-functioning office environment.

Qualifications:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, and Google Workspace.
• Familiarity with office equipment and tools (e.g., printers, phone systems).
• Budget management and expense tracking experience are a plus.
• Ability to work independently and handle confidential information with discretion.

Preferred Skills and Experience:

• High school diploma or equivalent required; additional certifications or training in office management is a plus.
• Minimum 2 years of experience in office management or administrative support.

Compensation:

• This is an hourly position with a pay range of $23 to $25 per hour, depending on experience and qualifications.
• Based on performance, there is an opportunity to transition to a salaried position.

Work Environment:

• This position is primarily office-based and may occasionally require light physical tasks such as lifting office supplies or equipment.
• Regular office hours are 9am to 5pm. Flexibility may be required for special events or deadlines.

For more information, please contact:

Dawn Walther

Senior Recruiter

dwalther@topsearchrecruiting.com

480-719-2806 call or text