What are the responsibilities and job description for the Administrative and Personal Assistant position at Top Tier Reps LLC?
Administrative and Personal Assistant – New York, NY
Onsite | Salary: $80K - $120K Bonus | Comprehensive Benefits Package
Our client, a prestigious Am Law 100 global firm, is seeking a highly skilled Administrative and Personal Assistant to provide executive-level support to a senior Counsel. This role requires a proactive, detail-oriented professional who excels in administrative management, client relations, and executive support in a fast-paced legal environment.
Key Responsibilities:
- Serve as the primary liaison for high-profile clients, ensuring professional and confidential communication.
- Maintain a strong onsite presence, fostering collaboration and seamless workflow.
- Manage complex calendars, schedule meetings, and coordinate global travel arrangements.
- Prioritize and oversee email communications, ensuring timely responses.
- Draft, proofread, and edit legal documents, correspondence, and reports.
- Organize and maintain electronic and physical files for case management.
- Coordinate tasks and projects with other administrative professionals and firm departments.
- Process expense reports, legal billing, and client-related administrative tasks.
- Support ad hoc projects and work overtime as needed to meet deadlines.
Required Skills & Proficiencies:
- Expertise in MS Office Suite (Word, Outlook, Excel, PowerPoint) and document management systems.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication, with impeccable grammar and attention to detail.
- Experience in legal billing, expense processing, and jurisdictional procedures.
- Ability to prioritize tasks, meet deadlines, and adapt to shifting priorities in a high-pressure environment.
Qualifications:
- Bachelor’s degree preferred.
- Minimum of 4 years of executive administrative experience required (legal industry experience is a plus).
This is a high-impact opportunity for a skilled executive assistant looking to advance their career in a top-tier global law firm. Apply today to join a firm known for its excellence, innovation, and commitment to professional growth.
Salary : $80,000 - $120,000
