What are the responsibilities and job description for the Executive Assistant position at TOPEKA RESCUE MISSION?
Now Hiring: Executive Administrative Assistant at Topeka Rescue Mission!
Are you highly organized, proactive, and passionate about supporting leadership in a fast-paced, mission-driven environment? Do you have a heart for ministry and a desire to help advance life-changing work? Topeka Rescue Mission is looking for an Executive Administrative Assistant to support the CEO and leadership team in fulfilling the organization’s mission to serve those in need.
Why You’ll Love This Role:
- Be the Right Hand – Play a critical role in supporting the CEO by managing schedules, handling communications, and ensuring smooth daily operations.
- Dynamic & Engaging Work – From coordinating meetings and events to acting as the first point of contact for leadership, no two days are the same.
- Faith in Action – Be part of a Christ-centered ministry, helping to facilitate impactful work that transforms lives.
- Collaborative Team Environment – Work alongside dedicated leaders and staff who are committed to serving the community.
What You’ll Do:
- Manage the CEO’s calendar, including scheduling meetings, conferences, and travel.
- Handle communications—respond to correspondence, draft documents, and serve as the first point of contact.
- Support meetings and events by preparing materials, recording discussions, and assisting with logistics.
- Track projects and ensure deadlines are met.
- Coordinate media communications in collaboration with TRM staff.
- Work closely with ministry teams to provide resources and assistance as needed.
- Maintain confidentiality and professionalism while handling sensitive information.
What We’re Looking For:
- A highly organized, detail-oriented problem solver with the ability to multitask.
- Strong interpersonal and customer service skills—both in person and over the phone.
- Ability to work independently while maintaining close communication with leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
- Bachelor’s degree preferred but not required.
- Three to five years of administrative experience and experience managing multiple calendars preferred.
Bonus: Experience booking travel and coordinating high-level meetings is a plus!
Ready to be a part of something bigger than yourself? Visit trmonline.org/jobs for the full job description and apply today!
Join us in transforming lives and bringing hope to those who need it most!
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Application Question(s):
- Why do you want to work at Topeka Rescue Mission?
- TRM is a Christ-centered organization and there is an expectation of sharing the love of Jesus Christ with staff, guests, and volunteers. Please share with us your understanding of this expectation and your willingness to meet this expectation.
- Do you have at least three years of administrative experience, particularly in supporting executive leadership? (Yes/No – Please elaborate on your experience.)
- This role requires strong organizational skills and the ability to handle multiple tasks simultaneously. Can you provide an example of how you’ve managed competing priorities in a fast-paced environment?
Work Location: In person
Salary : $16
