Accounts Payable Manager

Position Summary

We are seeking a highly organized and detail-oriented Accounts Payable Manager to oversee our accounts payable department. The ideal candidate will manage and improve the full accounts payable cycle, supervise a team of AP specialists, and ensure that all invoices, payments, and financial records are handled accurately and on time while ensuring compliance with company policy and financial regulations. This role requires strong leadership, excellent communication skills, and ability to work with all levels within the organization.
Responsibilities

Work is typically performed under minimal daily supervision, receiving guidance from manager/supervisor about the work that needs to be completed. Able to exercise high level of discretion and latitude in completing tasks.

Responsible for managing and coordinating all activities required to ensure an accurate Accounts Payable system.

• Oversees accounts payable cycle, including invoice processing, approval workflows, and payments across TOPS Products (US, Canada & Mexico).
• Supervise and lead a team of accounts payable specialists (direct and indirect), ensuring efficient operations, adherence to company policies and procedures and high performance.
• Maintain positive relationships with vendors, resolve any payment-related issues promptly and negotiate favorable payment terms.
• Ensure timely and accurate payment processing.
• Prepare and analyze AP-related reports and KPIs, including aging reports, cash flow forecasts, and vendor payment trends to identify potential issues and manage cash flow effectively.
• Provide insights on cash flow, forecast upcoming payments, and manage any working capital concerns. Prepare reports on accounts payable metrics for senior management.
• Oversee the reconciliation of accounts payable and assist with month-end and year-end closing activities related to accounts payable, ensuring all transactions are properly recorded and reported.
• Continuously evaluate and implement improvements to streamline the accounts payable process and enhance efficiency, reduce errors and ensure compliance with internal controls and accounting standards.
• Ensure adherence to financial policies, procedures, and internal controls. Monitor and enforce compliance with company and regulatory standards, including tax laws and audit requirements.
• Assist with audit requests by providing required documentation and reports.
• Work closely with other departments, including procurement, finance, and operations, to ensure smooth and accurate accounts payable processes.

Job Knowledge & Skills

The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum 5 – 10 years of experience in accounting or accounts payable
• Minimum 3 – 5 years successfully managing direct reports
• In-depth knowledge of accounts payable processes and financial systems; Microsoft D365 system experience preferred
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis)
• Knowledge of financial reporting and accounting practices
• Detail-oriented with a strong focus on accuracy
• Strong understanding of financial regulations, tax laws and internal controls
• Demonstrated skills in customer service, quality, problem solving, decision making and resource management
• Excellent written and oral communication skills. Bi-lingual in English and Spanish is a strong plus.