Float Clerk

Employee acts as a substitute office clerk when coverage is needed in any of the County Administrative Offices. Employee cannot exceed 20 hours per week or may work as little as 0 hours per week as scheduling allows. Employee is not guaranteed to work consecutive days or hours.

Essential Duties

• Greet visitors and/or County employees and provides assistance in directing individuals appropriately.
• Answers phone, takes messages, and/or gives information to the public.
• Assists with the general office duties, this entails all aspects related to specific office as assigned.
• Responsible for maintaining a current index of all plats filed in the County Clerk’s Office.
• Prepares daily receipts reports to Treasurer and Balance daily.
• Assist Elected Officials, Department Heads and/or Supervisors in all aspects of the office.
• Assists at counter to meet, greet and assist public in registration of various documents. Obtains copies of documents and collects fees. Inputs information into computer for indexing purposes.
• Writes, types or enters information into computer to prepare correspondence, bills, statements, receipts, checks or other documents, copying information from one record to another.
• Makes copies of and/or scans correspondence or other printed materials.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Addresses envelopes or packages. Stuff envelopes by hand.
• Prepares outgoing mail and correspondence, including e-mail and faxes; distributes mail and incoming faxes.
• Stamps or numbers forms by hand or machine.
• Takes dictation/minutes and transcribes notes on computer or transcribes from voice recordings. Composes and types routine correspondence.
• Organizes and maintain file system, and files correspondence and other records.
• Orders and maintains supplies and arranges for equipment maintenance. This includes filing and organizing files.
• Any other duties as assigned.

Minimum Qualifications

• High school diploma or GED required.
• Valid New Mexico Driver’s License.
• Knowledge of accounting and computer operations.
• Ability to understand and communicate in English.
• Previous work experience in customer relations
• Considerable knowledge of County policies and procedures, office procedures and data collection.
• Create reports, compose letters and transcribe minutes.
• Ability to perform the essential duties listed below.
• Ability to work with the equipment, tools and materials listed below.

Knowledge and Skills

• Must be able to use reason and judgment in performing essential duties
• Must be able to plan and prioritize own work, as well as work of subordinates as needed.
• Must be able to read and write in English.
• Must be able to give verbal and written orders in English
• Must be able to analyze and interpret mathematical information in written or diagrammatic form.