What are the responsibilities and job description for the Administrative Assistant II position at Torrance Memorial Medical Center?
Under general supervision, the Administrative Assistant provides clerical support services such as preparing correspondences, preparing reports, receiving visitors, answering telephones, scheduling meetings and maintaining department files.
Core Competencies
Accepts and screens telephone calls on the main office line and routes calls appropriately.
Acts as a liaison for the department with other hospital departments, physicians, office staff, and others as necessary.
Participates in departmental meetings and departmental development activities.
Department Specific Competencies
Provides full range of reception services including, but not limited to: accepting and screening telephone calls, routing calls as appropriate, receiving visitors and preparing correspondences.
Sorts and distributes mail and delivers messages.
Runs and distributes physician activity reports to physicians, physician offices and outside facilities.
Assists with physician orientation activities.
Maintains physician files for expiring licenses/certifications including medical license, malpractice coverage, DEA license, fluoroscopy certificate and ACLS/PALS certificates. when such certificates lapse, this position is responsible for the notification of the suspension of privileges to the physicians and medical center staff.
Maintains the Room Scheduling software to manage user profiles as well as use of conference rooms for large reservations. this position is also responsible for posting conference room schedules daily.
Maintains and orders office supplies for the department.
Monitors the OIG, SAM and state exclusions for physicians.
Experience
Number of Years Experience
Type of Experience
1
Clerical experience required, PC experience including Microsoft Office Suite programs
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