Operations Coordinator

Job Description

The Operations Coordinator provides operational and administrative support to the service center management and team.

Job Responsibilities

• Prepare team member hours and data input for accurate Tosca payroll submission
• Perform final review of payroll hours for time card accuracy and submit to temp agencies for billing purposes
• Track vacation time used by team members
• Work with temporary staffing agencies or recruiters to schedule walk through interviews with Service Center Manager, coordinate orientations for both temp-to-hire candidates and direct hire Tosca team members
• Maintain shift records to include production, shipping, receiving, quality
• Responsible for ensuring successful shipping process – matching PO numbers to orders, working with drivers to take correct loads, making BOL’s
• Coordinate with service center supervisors to; communicate any special loads or shipments needed, meet out bound shipping goals and report any inventory concerns to Tosca Customer Service/Transportation
• Communicate with Tosca customer service and transportation to create a schedule for daily pickup and delivery
• Use relevant systems to write, approve, and receive purchase orders.  Submit invoices to accounting for payments
• Track invoices and spending in spread sheet to compare accuracy to end of month accounting close
• Confirm proper completion of BOL and transportation paperwork and update into the appropriate Shipping system
• Monitor Shipping and Receiving for timely service and inform management of any issues.
• Perform random quality inspections of loads and report to the team
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying
• Meet and greet clients and visitors, send and receive mail packages
• Schedule and coordinate meetings, interviews, lunches/deliveries and other office/service center events
• Manage files, maintain hard copy and electronic files
• Create and modify documents using Microsoft office
• Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
• Prepare business correspondences; mail, scan or fax documents
• Maintain forms for the company and post materials on bulletin board
• Support office housekeeping activities for general office and service center areas
• Maintain a clean and safe work environment
• Perform other related duties and assignments as required within the service center
  
  

Qualifications

• 1-3 years of experience in a service center/office role
• Strong attention to detail and follow through required
• Time management skills with the ability to multi task and meet deadlines
• Working knowledge of shipping and receiving
• Good planning and organizational skills
• Well-developed and professional interpersonal and communication skills
• Must be able to work with confidential information
• Computer literacy, specifically MS Word and Excel
• Ability to work occasional flexible hours and over time based on company/volume needs
• Bilingual in Spanish is strongly preferred
  
  

Work Schedule

1st shift 7:00 a.m. to 3:00 p.m.

Why Tosca?

Named to the Atlanta Journal Constitution’s “Top Workplaces in Atlanta” two years in a row, Tosca promotes a culture of positivity and inspires our team members to go above and beyond — for themselves, each other and their community.

We believe our team members deserve more than just a paycheck. They deserve to work in a fun environment with a supportive team that cares about each other and encourages collaboration at all levels. It’s not just about being a great company, it’s about being great people and serving a higher purpose. Every Tosca employee can be proud of doing their part to reduce food waste.

Our team members are provided with a wide range of programs to help them reach their full potential — personally and professionally.