Marketing + Proposal Coordinator

Are you an organized and proactive team player with a talent for multitasking and an eye for detail? Do you thrive in a fast-paced environment where priorities shift, and collaboration and communication is key? Toscano Clements Taylor (TCT) is looking for a versatile and detail-oriented Marketing Proposal Coordinator to join our New York City office. In this role, you’ll support a range of marketing and proposal development efforts, working closely with various departments to ensure seamless communication and efficient project execution. Experience with Adobe InDesign is essential, as you’ll assist in creating compelling marketing materials and proposal documents. This position offers the opportunity to contribute meaningfully to a dynamic team, jump in on evolving priorities, and play a vital role in TCT’s continued success.

At TCT, we believe in collaboration and innovation. As a Marketing Proposal Coordinator, you'll play a key role in our marketing and business development efforts by supporting proposal development, marketing initiatives, and brand messaging. The ideal candidate is an energetic, quick learner with strong writing, editing, and communication skills. They must be able to prioritize and multi-task while working under multiple deadlines in a high-pressure, fast-paced environment. A team-oriented, “can-do” attitude is essential. Architectural/Engineering industry experience is preferred, but not required.

We are committed to fostering a work environment that balances professional excellence with personal well-being. TCT is proud to offer competitive benefits, including a generous PTO and holiday package allowing you to thrive both in and out of the office. While this role will require in-office presence, there is an opportunity for a hybrid work schedule after an initial review and training period.

About TCT

Toscano Clements Taylor (TCT) is an independent, woman-owned small business specializing in cost estimation and project control consulting services for public and private sector projects. With offices in New York City and Washington, DC, we’re proud to work on projects that shape communities both locally and on a larger scale, all while fostering a collaborative and supportive team environment.

At TCT, we combine the reach and capability of larger firms with the personal touch and adaptability of a smaller organization. We value teamwork, continuous learning, and maintaining a healthy work-life balance. If you enjoy solving challenges, collaborating with like-minded professionals, and taking pride in your work, TCT is the place for you.

Position Summary:

Reporting to the Marketing Data Manager and working closely with the firm’s marketing and business operations team, the Marketing Proposal Coordinator is responsible for preparing fee and qualification-based proposal responses, including Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and Government Standard Forms, as well as supporting the development of matrices and spreadsheets.

Key responsibilities include writing and maintaining resumes, project descriptions, client references, firm and market sector profiles, and supporting the development of presentations, interview materials, and client leave-behinds. Additionally, this role assists with website organization and updates, public relations campaigns, and marketing/proposal data input and tracking using CRM databases such as Cosential and Ajera.

Essential Functions:

• Work closely with technical staff and the marketing team to coordinate and develop compelling proposals, qualifications packages, and presentations in response to client requests that highlight TCT’s experience.
• Maintain and update marketing materials, such as project descriptions, firm information, and staff resumes.
• Research and track upcoming opportunities, industry trends, and client needs.
• Support the planning and execution of marketing campaigns, social media outreach, and conference participation.
• Manage and maintain marketing data and assist in updating CRM database (Unanet Cosential and Ajera) per company standards, as required.

·         Edit and proofread documents for grammar and clarity to ensure client requirements are met.

·         Complete and maintain standard forms and other required materials as requested by clients and as directed by Marketing Data Manager.

·         Support the Marketing Management Team and assists with strategy, development and implementation of marketing campaigns and business development initiatives.

·         Assist in managing Outlook calendar of requests and due dates for fee and qualification packages.

·         Respond in a timely manner to marketing department email and phone requests from clients.

Position Requirements

·         Experience and Education: 1-3 years of relevant work or internship experience. Bachelor’s degree in English, Marketing, Business, Journalism, Communications, or a related field preferred. Experience in the Architecture, Engineering, or Construction industry preferred, but not required.

·         Writing & Editing Skills: Excellent writing, proofreading, and editing abilities with a keen eye for detail. Ability to tailor responses to address client needs effectively.

·         Time Management & Organization: Strong ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.

·         Technical Proficiency: Proficiency in Microsoft Office Suite and Adobe Creative Suite, particularly Adobe InDesign. Experience with CRM databases (e.g., Deltek, Cosential) is a plus.

·         Communication & Collaboration: Strong verbal and written communication skills, with the ability to work collaboratively across teams.

·         Proposal & Marketing Experience: Familiarity with writing and responding to proposals and qualifications requests (e.g., RFPs, RFQs, LOIs) preferred.

Why Choose TCT?

• “Small Giant”: At TCT, we consider ourselves, “small giants.” You'll have the opportunity to contribute to high-profile projects while maintaining the close-knit, collaborative atmosphere of a smaller team.
• Career Growth: We foster a culture of continuous learning, providing ample opportunities for career advancement. We want to discover the future leaders of our firm.
• Team Collaboration: Join a supportive and collaborative work environment where teamwork is celebrated.

If you’re ready to bring your expertise to a firm that values precision, innovation, and people, we’d love to hear from you. Apply now and discover how you can grow with TCT!

The above statements are intended to describe the essential job functions and level of work performed by individuals assigned to this classification. They are not to be construed as an exhaustive list of all duties performed by personnel occupying this position.

Salary : $65,000 - $80,000