Part-Time Temp-to-HIRE Administrative Assistant

We are Toshiba. We have an unwavering drive to make and do things that lead to a better world.

At Toshiba, we commit to raising quality of life for people around the world, ensuring progress that is in harmony with our planet. Our core values include: Do the Right Thing, Look for a better way, Always consider the impact and Create Together.

Toshiba America Energy Systems Corporation (TAES) provides energy industry solutions – new equipment, retrofits, maintenance, outage planning and more – for current and future power generation needs in the Americas, including thermal, hydro and nuclear power plants.

Position Summary

We are seeking a highly organized Temp-to-HIRE Administrative Assistant to work part-time out of our West Allis, WI office. The Administrative Assistant provides professional general office support in a well-organized and timely manner to all departments. Work will be performed utilizing broad and comprehensive organizational skill and knowledge. This position requires the highest level of confidentiality and professional judgement.

Essential Duties

• Greet and direct guests in a professional and hospitable manner
• Respond to routine inquires and requests from telephone callers and visitors, redirecting calls by providing routine information
• Act as the point of contact, using a high level of discretion, between executives and internal/external customers.
• Maintains a clean and orderly: lobby, conference rooms, supply area, guest office and kitchen area while adhering to safety principles.
• Coordinate meetings, reserve meeting space, and assist with other arrangements
• Order and maintain office and breakroom supplies and services
• Sort and distribute all incoming mail and packages
• Develop, update, and/or consolidate correspondence, reports, spreadsheets, presentations, etc. from verbal instruction or rough drafts and edit grammar, punctuation, or spelling
• Maintains a general knowledge of business unit functions
• Assist with online filing of expense reports on behalf of executives and others as requested
• Assist in preparing arrangements for travel for both employees/visitors using proper travel booking tools and making sure all travelers have documentation required in advance of their trip
• Perform a variety of miscellaneous clerical duties (i.e. copying, sorting, filing).
• Assist with badge maintenance and access for new employees and visitors
• Provides administrative support as requested

Education and Required Experience

• High School Diploma or equivalent
• At least one (1) year of customer service/ reception experience
• Superior phone etiquette
• Excellent verbal and written communication skills
• Exceptional interpersonal skills and ability to work collaboratively with others
• Customer service driven and responsive in a timely manner
• Working knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
• Ability to use all office equipment (i.e. laminator, fax, copier)
• Able to work independently as well as accept direction on assignments from multiple people.

Physical Requirements (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

The employee must be able to lift up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit and talk and hear. The employee is frequently required to walk. The employee is occasionally required to stand; use hands to finger, handle, or feel and reach with hands and arms.

Work Environment

The majority of this work takes place in an office and the work environment is that of a typical office environment in a manufacturing setting where noise levels are usually moderate. Frequently the employee will interact with personnel in the plant where he/she may be exposed to higher noise levels.

Additional Info

Toshiba employees enjoy a comprehensive compensation and benefit package including an annual bonus, a generous 401k match, health, and wellness programs as well as generous time off.

Toshiba is an Equal Opportunity Employer.