Administrative Assistant

Job Summary:
We are seeking a reliable and detail-oriented Office Administrative Assistant to join our team. The ideal candidate will play a key role in ensuring the smooth operation of our office by performing a variety of administrative and clerical tasks. This position requires excellent organizational skills, a positive attitude, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities:

• Administrative Support: Handle day-to-day office tasks, including filing, scanning, copying, and maintaining organized records.
• Reception Duties: Answer incoming calls, direct them to the appropriate staff, and greet visitors in a professional and friendly manner.
• Accounts Payable: Assist with processing invoices, tracking expenses, and maintaining accurate financial records.
• Office Maintenance: Ensure the office is clean, organized, and stocked with necessary supplies; may include light cleaning such as wiping down surfaces and restocking supplies.
• Data Entry: Input and update data in various systems with accuracy and efficiency.
• Scheduling: Assist in coordinating meetings, appointments, and company events as needed.
• Communication: Draft and send correspondence, including emails, memos, and other written communication.
• Support to Team Members: Provide administrative support to various team members, including assisting with special projects.

Qualifications:

• High school diploma or equivalent; additional education or certifications are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of office equipment.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Friendly and professional demeanor with strong interpersonal skills.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Light physical effort may be required, such as lifting small office supplies or documents (up to 20 lbs).

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person