What are the responsibilities and job description for the Commercial Furniture Coordinator position at Total Office Solutions?
At TOS, you are not just an employee, you matter! Are you looking for job security, and an engaging/ balanced work culture then TOS is the company for you. The ideal candidate will ensure efficient communication and accurate records for quotations, orders, and client interactions. You'll collaborate closely with Account Managers, manage paperwork, and contribute to a smooth workflow.
RESPONSIBILITIES
- Handle the coordination of proposal, including gathering the necessary information and preparing documentation for other departments, account managers and clients.
- Manage order entry and tracking processes to ensure timely and accurate fulfillment project needs
- Act as the central point of contact for Account Managers, prospects, clients, teammates, and suppliers, handling incoming calls and inquiries effectively.
- Assist in completing proper documentation for all projects from proposal to invoice.
- Collaborate closely with Account Managers to fulfill their commitments to clients, which may include tasks like ordering lunches, creating proposals, and database entries.
- Ensure all required paperwork is collected and signed by clients before dispatching crews to job sites.
- Collaborate with the invoicing administrator to create and maintain customer profiles and accurate billing records.
- Monitor and update Certificates of Insurance (COI) for various locations, submitting new information as needed.
- Research and contact third-party vendors when needed for various reasons.
- Maintain accuracy and enter all relevant information into the system.
EXPERIENCE, EDUCATION, AND SKILLS REQUIRED:
- High School Diploma required, associate degree a plus.
- Ability to multi-task and prioritize.
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Problem-solving capabilities: Ability to adjust thought processes to resolve uncommon issues.
- Furniture experience a plus
- Account receivable a plus
What we offer:
- Competitive Salary
- 401(k)
- Dental Insurance
- Health Insurance
- Life insurance
- Paid time off
- Vision insurance
OFFICE LOCATION: 2201 CHEMSEARCH BLVD IRVING TEXAS 75062
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- What are your salary expectations?
- What computer programs have you worked with in the past?
Experience:
- Office: 1 year (Preferred)
Work Location: In person
Salary : $18
