What are the responsibilities and job description for the Admin - Office Services position at Total Safety U.S., Inc.?
Total Safety is looking for a Timekeeper/Business Admin to join their safety conscious team! The Timekeeper/Business Admin handles all aspects of client billing, working closely with project managers, clients, and the billing team.
Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management. Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.
Essential Duties:
- Upload time and cost data adjustments to client and project records.
- Produce and distribute pro forma invoices to project managers.
- Process billing instructions and prepare final invoices for clients, including authorized transfers and write-offs.
- Work closely with account managers to provide clients with accurate and timely information.
- Generate reports/spreadsheets for project managers related to billing and accounting activity. Includes monthly billability report, project billing history, time, and cost detail.
- Provide follow-up to project managers and/ or clients regarding aged accounts receivable.
- Research and answer questions directed to the group's shared inbox.
- Validate cash application entries; research discrepancies; provide accounting strings when requested.
- Coordinate and communicate with Asset Management and Accounting departments as directed.
- Perform other duties as assigned
Skills and Experience:
- A minimum of four (4) years of billing experience or an equivalent education and experience combination.
- Experience in a distribution and/or industrial rental environment preferred.
- Inventory control experience preferred.
Working Environment:
This position is in an office work environment 100% of the time.
Educational Requirements:
- Associate degree or two (2) years of college credits from an accredited college or university.
Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. Total Safety is an Equal Opportunity Employer.
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