What are the responsibilities and job description for the Manager, Office Administration position at Total Sand Services, LLC?
Company Overview:
Total Sand Services, LLC (TSS) has Sand Solved! As a privately held proppant and logistics company, TSS goes beyond providing reliable, safe, and efficient solutions – we are dedicated to fostering excellence and safety at well sites, on the road, and throughout the supply chain.
We are actively seeking individuals who are driven by a passion for exceptional customer service, possess the drive to eliminate inefficiencies on location, and are committed to personal and professional career growth. At TSS, we prioritize establishing robust safety protocols and offer high-level rewards to recognize and appreciate your contributions.
Through a relentless commitment to teamwork between leadership and personnel, we are on a mission to become a leading service provider in the oilfield industry, surpassing our competitors. Joining TSS means embarking on a rewarding career with opportunities for growth as we expand our network of locations and services.
Whether you aspire to be a top-notch individual contributor or a groundbreaking leader, TSS provides the infrastructure to support your journey. We are on the lookout for innovative, driven individuals who are ready to achieve, grow, and lead.
If you crave a challenging and rewarding career in the oil field industry, TSS is the place for you. Committed to delivering excellence, we invite talented individuals to join our team, contribute to our success, and grow with us. Apply now to be considered for this exciting opportunity!
The Manager, Office Administration is responsible for overseeing and managing the daily administrative operations of the office to ensure efficiency and effectiveness. This role serves as a central point of coordination for office functions, provides high-level administrative support to the leadership team, and ensures compliance with company policies and procedures. The Office Manager plays a critical role in fostering a professional and productive work environment.
Key Responsibilities:
Administrative Operations Management
- Oversee daily administrative functions, ensuring the office operates efficiently and smoothly.
- Develop and maintain office policies, procedures, and workflows to enhance operational efficiency.
- Manage vendor relationships, including office supply procurement, service agreements, and facility maintenance contracts.
- Coordinate and manage office equipment and technology to ensure functionality and accessibility.
Leadership Support
- Provide high-level administrative support to the leadership team, including scheduling meetings, preparing reports, and managing correspondence.
- Serve as a liaison between leadership and staff, ensuring clear communication and timely resolution of administrative issues.
Financial Administration
- Assist with budgeting, tracking office expenses, and ensuring adherence to financial policies.
- Process invoices, manage expense reports, and coordinate with the accounting department as needed.
Human Resources Support
- Facilitate orientation and complete all onboarding activities such as verifying I9 documentation and ensuring onboarding paperwork is complete for new hires.
- Support HR functions such as onboarding, offboarding, and maintaining employee records.
- Coordinate staff training sessions, team-building activities, and other employee engagement initiatives.
- Ensure compliance with workplace safety regulations and company HR policies.
Office Organization and Efficiency
- Maintain a clean, organized, and professional office environment.
- Optimize space utilization and implement solutions for efficient storage and resource management.
Event Coordination and Special Projects
- Plan and execute company events, meetings, and training sessions, including logistics, catering, and communication.
- Assist in the development and execution of special projects assigned by leadership.
