What are the responsibilities and job description for the Office Manager / Accountant position at Total Security Solutions?
Summary:
As our Accountant / Office Manager, you will be responsible for all customer invoicing, entering vendor bills, all general accounting activities, and office support activities for the Division.
Primary Responsibilities:
- Customer billing and posting cash and credit card receipts.
- Collecting past due accounts receivable.
- Work with TSS in establishing credit for Bullet Guard customers.
- Enter vendor invoicing (3-way match).
- Manage expense report process and corporate credit cards.
- Cost monthly physical inventories, including work - in - process and finished goods.
- Prepare bi-monthly payroll.
- Prepare and file prevailing wage reports.
- Prepare and file sales tax returns.
- Prepare monthly journal entries and account reconciliations for the following accounts:
- Prepaid expense, Fixed Assets, Goodwill, Custom Software, Credit Card Payable account, Accrued Wages and Payroll Taxes, Accrued Expense and Customer Deposits.
- Perform all job turns and ensure the “Job Turning Procedure” is followed.
- Assist in Curbell monthly consignment inventory counts.
- Assist in answering phones.
- Assist with Human Resource needs.
Competencies:
- Excellent communication skills, effective collaboration at all levels of the organization and interacting with vendors and customers.
- Proactive, results-oriented approach to the business, able to make expedient and insightful decisions and to hit deadlines.
- Assertive and articulate, with excellent business acumen and judgment; ability to manage conflict productively.
- Excellent organizational skills and effective workflow management.
Required Qualifications:
- An Associates Degree in Accounting from an accredited college or university is a plus.
- Must have at least 3-5 years of experience as a bookkeeper or general ledger accountant.
- Manufacturing experience is a plus.
- Must be extremely organized and exhibit a high degree of attention to detail.
- Experience with Quickbooks is a plus.
- Maintain a high degree of confidentiality and professionalism.
- Ability to meet tight deadlines and heavy workload
- Proficient with Microsoft Office (Excel, Word).
Physical Requirements
- Communicate with others and exchange accurate information.
- Operate a computer and other office machinery or equipment.
- Ability to move about inside the office to access file cabinets or office machinery.
Work Environment:
- This job takes place in a professional office environment and routinely uses standard office equipment. Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.
Bullet Guard Corporation is an Equal Opportunity Employer with leadership and a culture that supports diversity and inclusion.
Salary : $50,000 - $65,000
