What are the responsibilities and job description for the Billing Coordinator position at Total Transportation of Mississippi?

Billing Coordinator

RICHLAND, MS

Monday-Friday 8 : 00am-5 : 00pm

Position open to remote : No

Grade : HR05

Compensation Range : $11.20 - $16.77

Who We Are : TOTAL Transportation is dedicated to the profitable delivery of each of our customer's shipments safely, on-time, and claim-free. Our commitment to consistently providing superior service is what makes TOTAL Transportation of Mississippi the best trucking company for all your U.S. transportation needs. We strive daily to provide the service our customers expect and deserve. Safety, security and service will prevail above all else. Each and every employee of Total Transportation of Mississippi is now and always will be dedicated to these principles.

Why Total Transportation?

Right Role. Right Tools. Right People. We invest in our talent starting on day one. You will be provided with personal and professional development opportunities that complement your interests and encourage you to build a career you're passionate about. Whether it is employee stock options, profit-sharing, 401K, professional development, or our competitive pay, we help prepare you for the future. Be part of an organization that values out-of-the-box thinking and rewards employees for going above and beyond. Curious about the other benefits of working with us? Check out other perks below!

Medical, Dental, and Vision
Basic / Supplemental Life
Accidental Death / Dismemberment
Health Savings Accounts
Flexible Savings Accounts
Company Paid Holidays
Paid Time Off
401k with Employer Matching Contribution
Employee Stock Purchase Plan
Paid Parental Leave
Short Term Incentive Program
Employee Assistance Program
Pet Insurance

What You'll Do :

Review and enter all freight billing information received into the AS400 system.

Prepare and submit accurate billing invoices to customers for payment on all open balances.

Coordinate with internal Sales Reps and Operations in reviewing customer and / or carrier contracts to ensure that all invoices are accurate.

Assist both internal and external customers with questions regarding freight invoice preparation and requirements. Provide reports on specific accounts to customers and internal management for clarity when needed.

Contact external customers to obtain and document proof of delivery on outstanding orders.

Process credit and rebills presented by the Collection Department or by the customer. Add or remove accessorial charges as needed.

May prepare manual invoices outside the normal AS / 400 invoice creation process for wages, equipment, bonuses, etc as needed.

Forward all checks received to Cash Applications department for application.

Maintain proper attendance and punctuality to ensure that the department is operated in an efficient and cost effective manner.

Ability to work on an TTMS site or TTMS customer location site while performing the essential functions of this position.

Corresponds with customers owing past due amounts by telephone, fax, mail or email.

Plan and execute actions that includes documentation to provide a customer with information needed in order to promptly clear past due accounts.

Obtains and mails 2nd request and balance due invoices as requested by customer.

To research as necessary any past due amounts through sales, rates or billing and request any needed corrections.

Assist with related special projects as required.

Contacts customers and Sales Representatives pertaining to invoicing requirements.

Communicates receivable management practices to both internal and external customers

May include other duties or reports as assigned by management.

What We're Looking For :

Education

High School diploma or GED equivalent.

Experience

0 - 2 years applicable experience in billing required.

TTMS or trucking experience beneficial.

Skills / Certifications

Proficient use of computers and working knowledge of Microsoft Office (Excel, Word)

Strong verbal and written communication skills

Work Environment / Physical Requirements - Normal office settings.

This job description indicates the general nature and level of work expected for this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Employees performing this job may be asked to perform other duties as required and the responsibilities of the position may change. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Total is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce.

This role will remain open until it has been filled.

Salary : $11 - $17

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