What are the responsibilities and job description for the Administrative Support Specialist III position at Totally Joined For Achieving Collaborative Techniques, LLC?
About Us:
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking to hire an Administrative Support Specialist III to support our United States Department of State (DOS) Diplomatic Technology (DT – formerly IRM) client in Washington, DC.
The Administrative Support Specialist III will provide a wide range and scalable administrative support services to support DT. This individual will directly support the DT/EI/IM team.
DUTIES AND RESPONSIBILITIES:
Administrative Skills:
- Proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with the ability to manage multiple tasks and prioritize responsibilities.
- Knowledge of office equipment, including copiers, fax machines, and phone systems.
Communication Skills
- Excellent verbal and written communication skills.
- Customer service-oriented with a professional demeanor when interacting with staff, clients, and vendors.
Time Management and Multitasking
- Ability to handle multiple tasks simultaneously and manage time effectively to meet deadlines.
- Flexibility to adapt to changing priorities and schedules.
Problem-Solving Skills
- Ability to proactively identify and resolve office-related issues with minimal supervision.
- Detail-oriented with a focus on accuracy and quality of work.
Financial and Record-Keeping Skills
- Experience with basic bookkeeping tasks, including simple expense tracking and budget management.
- Ability to handle sensitive information discreetly and maintain confidentiality.
Office Coordination and Scheduling
- Proficiency in scheduling meetings, maintaining calendars, and organizing events as needed.
- Ability to manage office supplies, ordering, and inventory control.
Technical and Systems Knowledge
- Familiarity with office management systems.
- Experience with online scheduling tools, such as Google Calendar or Microsoft Teams, preferred.
Team Collaboration
- Strong interpersonal skills to work well in a team and support staff as needed.
- Ability to assist in onboarding new hires and maintaining office culture and morale.
Dependability and Professionalism
- Punctual and reliable with a strong work ethic.
- Maintains a professional appearance and a positive attitude in all interactions
EDUCATION AND EXPERIENCE:
- High school diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred.
- A minimum of two (2 ) years of experience in an office administration, clerical, or receptionist role.
- Proven knowledge of office administrative support
- Highly organized, detail-oriented, and capable of managing sensitive information with confidentiality and integrity.
- Demonstrated experience in taking notes, scheduling meetings, and appointments, and provide assistance to visitors.
- Proficiency in the entire Microsoft (MS) Office Suite, including but not limited to Word, Excel, PowerPoint, Visio, Outlook, and Project
- Demonstrated experience in problem solving and attention to detail.
- Strong organizational and planning skills
- Excellent time management skills and ability to multi-task and prioritize work.
- Functional knowledge in business processes, office management, computer applications, and customer services
- Excellent written and verbal communication skills
- Requires an active Security Clearance
BENEFITS:
- Medical, Vision and Dental Insurance
- 401-K plus match
- Paid Vacation days
- Paid holidays
- Short Term and Long-Term Disability
- Voluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
