Junior Grants Management Support Specialist Level 2

About Us :

Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority-owned, CVE-verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S. government agencies and organizations.

About this Position :

TJFACT is seeking to hire a Junior Grants Management Support Specialist Level 2 to join our Team! This position will support the Department of State - (INL / EX / GAPP) in Washington, D.C.!

Bureau of International Narcotics and Law Enforcement Affairs, Executive Office Grants, Acquisitions and Procurement Policy Division (INL / EX / GAPP) has the responsibility for the implementing mechanisms required to advance the Bureau's foreign assistance objectives.

This role is contingent upon reward.

Major Duties and Responsibilities

• The Specialist is responsible for entering appropriate grants information into the Department's assistance planning and financial systems and for maintaining and reconciling database containing grant award information, status and ownership.
• Reviews and records incoming federal assistance (FA) requisitions for grants funding for accuracy prior to handing the grants requisitions over to the Grants Specialist / Officer(s).
• Assists with the preparation and audit of awarded files for the approval of the Grant Specialist / Officer(s) and the distribution of grant document to grantees, overseas missions, and other applicable stakeholders.
• Serves as the main point of contact for all requests from domestic program offices and INL Sections overseas concerning grants.
• Supports Grant Specialist / Officer(s) to ensure a high level of quality control and serves as a central information clearinghouse for all grant actions and correspondence. This includes the organization of the official grant e-file for year-end audits.
• Aides in maintaining and tracking system for use by the Grants team to monitor the status of each application request and develops a detailed status report documenting the specifics of each application from submission, review and approval, and annual modifications to final close-out which includes annual budget and funding data.
• Supports Grant Specialist / Officer(s) in managing the receipt, duplication, and distribution of Notifications of Funding Opportunities (NOFOs), i.e., Annual Program Statement (APS) and Request for Application (RFA) materials, to include but not limited to concept papers and application submissions.
• Supports Grant Specialist / Officer(s) with the management information systems to enter data and generate award documents (including all Department and other USG management information systems) for research, reporting on progress, and generating data to support report writing and information sharing.
• Aides with tracking the receipt of reviewed and drafted related approval documentation for awardee requests for approval, modifications to awards, and other changes to current awards.
• Aides with tracking the receipt of reviewed approved documentation and provides feedback on program related reports including, but not limited to quarterly progress and financial reports, annual resource requests and annual results reports.
• Maintains a standardized electronic filing system for storing reporting documents.
• Assists Grant Specialist / Officer(s) in preparation and dissemination of guidelines for grants management submissions, detailed implementation plans, annual, mid-term, and final reports, evaluations, related studies, and other documents required for awards (i.e., transfer authorizations, grants and / or cooperative agreements, etc.).
• Supports Grant Specialist / Officer(s) with negotiation documentation and prepares administrative amendments, post-award approvals, and / or other related instruments.
• Coordinates logistics, such as scheduling and administrative arrangements for meetings with awardees, USG personnel, key stakeholders and others, as part of the program pre- and post-award processes and other arrangements, as appropriate.
• Coordinates the timely closeout of awards and ensure all documents have been submitted and the awardee has complied with all grant / cooperative provisions.
• Assists in maintaining compliance with the Grants Oversight and New Efficiency Act (GONE).
• Prepares amendments and supporting documentation for the de-commitment and de-obligation of unliquidated funding.

Required Qualifications :

Preferred Qualifications :

BENEFITS :

TJFACT is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE / Minority / Female / Disabled / Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodation will be made in accordance with governing law.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)