Production General Assistant

JOB TITLE: Production General Assistant 

DEPARTMENT: Operations 

REPORT TO: Director Operations

REVISION DATE: 05/20/2024

SUMMARY:

Provides variety of administrative support to Assistant Manager, Plant Manager, Director of Operations and other members of the Plant Staff as appropriate                                                                                                                                                                                                                  

DUTIES AND RESPONSIBILITIES:

• Devises, sets up, types, proofreads and corrects variety of material utilizing PC based system 
• Prepares correspondence and recurring reports, with some direction and posts reports as necessary                                                                  
• Establishes files and maintains current records                                                  
• Collects and distributes mail, reconciles inventory for designated areas, and maintains and updates daily, monthly, and annual operating reports                  
• Receives and distributes messages       
• Maintains information from vendors to include but not limited to proof of insurance  
• Maintains different files associated with inventory                                              
• Operates all office machines and duplication equipment                                    
• Orders office supplies and materials                                                       
• Arranges for meetings and conferences as needed                                            
• Serves as backup to Planning and Reception                                                     
• Maintains daily contact with various departments of the company communicating required information                                                                   
• Maintains frequent contact with vendors, and suppliers as needed                                                                                                                                     

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

QUALIFICATIONS:

• Skilled in typing, spelling, and grammar and (6) months of applicable general clerical experience
• Must also be detailed oriented, and multi-tasked.                                                                                                    

Regardless of Position/Title, all employees are expected to provide the highest level of customer service and kindness for the TOTO organization. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.