Meeting Planner - Pharmaceutical Meetings, Events & Congresses

Due to some exciting new opportunities with existing and new clients alike, we’re looking to grow our team here at Touch Associates. It's important that you read the information below before you click the all important 'Apply Now' button!

Are you passionate about the world of meetings and events? Do you thrive in fast-paced environments, handling unexpected changes with a smile and a proactive attitude? If so, we want you to be a part of our mission to create unforgettable and engaging experiences for our clients.

In this role, you'll take the helm in planning diverse programs for our clients in the LifeSciences sector. Whether it's organizing an Advisory Board, coordinating attendance at international congresses, or managing large standalone events, your keen attention to detail and commitment to compliant processes will ensure success.

This position includes both domestic and international travel, offering you the chance to explore exciting parts of the world.

Regular office attendance (three days a week) is essential, so whether you're based in Princeton, considering a move, or commuting, we welcome your application!

All positions come with a generous benefits package including (but not limited to):

- 20 days PTO

- Healthcare, dental & vision

- 401k

- Training and wellness initiatives

- Local/National discounts with hotels & other travel services

Role requirements

The below applies for all roles here at touch:

• A passion for event management
• A drive to deliver amazing experiences for our customers
• A focus on customer service
• A thirst for knowledge – there’s plenty to learn!
• Independence & Team work ethic – you need to be able to self-motivate and fly solo for some projects, and work as a cog in a well oiled machine for others
• Have a voice! We’re all about openness in our communication, so we expect all our teammates to speak up and challenge the norm
• The ability to think laterally – problem solving is a huge part of any role in event management, so we need you to be able to think outside of the box

Here's some role specific experience we are looking for:

• Client communication experience, managing stakeholders and complex programs
• Budget and financial management including an acute eye for detail (especially when it comes to final reconciliations!)
• Experience in planning and executing meetings and events from a small, high touch, environment to complex multi-day programs for 500 attendees
• Skills in timeline management, workload allocation and delegation
• Writing and receiving briefs, extracting key information and communicating to the wider team
• Travel, transport, catering, tour and activity management experience
• Congress management experience including compliance for HCP attendance
• Supplier/Vendor management including negotiation, contracting and delivery
• Experience with event management systems (e.g.cvent, swoogo, aventri etc)

Pharma Know-How:

•         Experienced in delivering Congresses, Investigator Meetings & Advisory Boards.

•         Good knowledge of industry codes of conduct, such as the PhRMA Code in the United States or EFPIA Code in Europe

•         Understand the implications of anti-bribery laws when interacting with healthcare professionals, vendors, and third-party intermediaries.

•         Good knowledge of internal healthcare compliance programmes and policies.

•         A commitment to staying informed about changes and updates in pharmaceutical regulations, codes of conduct, and industry best practices.

If you’re still reading then the chances are we want to speak to you! Send us an application and we’ll be in touch!

Touch is an Equal Opportunity Employer, committed to creating a diverse and inclusive company culture. We do not discriminate against candidates or employees on the grounds of disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status or any other protected status under the law.