What are the responsibilities and job description for the Administrative Assistant position at Touch of Love International (TOLI)?
Overview: Provide support and assistance in the areas of general administration, operations, communication, finances, and travel coordination. This is a part-time hourly position of approximately 15 hours per week.
Hybrid, Colorado Springs, CO, preferred.
Reports to: Manager, Communications and Operations
AREAS OF RESPONSIBILITIES
Prayer
- Actively and consistently pray for the mission of TOLI, staff, partners, and for our work of being disciples who make disciples through sharing the Gospel and microloans.
- Participate in weekly staff prayer meetings and monthly TOLI Tuesday prayer gatherings.
Administration
- Manage phone and email inquiries and correspondence.
- Maintain TOLI office calendar
- Assist with scheduling and coordination of meetings (reminders, zoom links, etc.) withUS staff, Partners and field staff.
- Assist with Board meeting preparation and communication.
- Provide support for fundraising events.
- Maintain memberships, certifications, subscriptions and profiles (Guidestar, CharityNavigator, Excellence in Giving, etc.).
- Prepare and coordinate mailings (USPS and electronic).
- Organize and streamline TOLI’s cloud-based files.
- Other tasks as assigned.
Accounting
- Assist with bookkeeping; financial data entry, expense reporting, year-end donor reporting and receipting, bank reconciliations, bill paying, etc.
- Assist with quarterly submissions and payments for wire transfers of Field Funding
- Assist with data maintenance and reporting from systems (Bloomerang, Quickbooks, QGiv, etc.).
Travel Coordination
- Assist with researching itineraries and flight options for all international and domestic travel.
- Assist in booking flights, track reservations, and communicate arrangements with travel teams.
- Assist with building and maintaining travel resource databases and traveler information and preparing trip packets and with orientation for TOLI travel teams.
- Assist with keeping travelers updated on bookings, payments, team meetings, and entry requirements including; VISA’s, immunizations, etc.
- Assist with expense tracking for travel.
Communication
- Spearhead monthly communication with TOLI prayer team and Field Staff in support of monthly Prayer Gatherings and Prayer-team related activities.
- Assist with special events marketing and communication.
- Assist with promotional materials, branding, and Development presentations.
- Assist with donor communication as needed.
Skills and Qualifications
- Bachelor’s degree in business, management, development, correlated field strongly preferred.
- Minimum of 2 years nonprofit program experience or equivalent international experience preferred.
- Cross-cultural communication and interpersonal skills.
- Excellent statistical skills, comfortable analyzing and interpreting data.
- Ability to work with spreadsheets and databases. Proficiency in Google Suite, digital filesharing and communication platforms such as Dropbox, Google Drive, Zoom and others.
- Excellent written and verbal communication skills
- Excellent organizational and time management skills
- Both a team player and self-starter, able to think creatively, solve problems and learn by doing.
Characteristics and Qualities
- A deep commitment to Jesus Christ and Savior and Lord.
- Of utmost integrity, trustworthiness and accountability.
- Active in prayer for the mission of TOLI and our work together as disciples.
- Demonstrates a life of faith and believes in TOLI’s mission.
To apply please send your resume and cover letter – with your faith journey – in an email to don@toli.org.
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 10 – 15 per week
Benefits:
- Paid time off
Work Location: Hybrid remote in Colorado Springs, CO 80918
Salary : $18 - $20