What are the responsibilities and job description for the Administrative Assistant position at TOUCHSTONE HEALTH?
Description:
JOB SUMMARY
The Administrative Assistant is responsible for answering telephones, greeting visitors, assisting the team, and performing additional supportive secretarial duties as assigned. This role includes managing phone queues, providing feedback to the Business Office Manager, and supporting various office functions.
RESPONSIBILITIES
- Answer and manage all phone queues for the facility.
- Maintain the printer and printing area, ensuring functionality and organization.
- Order and manage office supplies for the entire office.
- Organize and maintain the breakroom, keeping supplies stocked.
- Prepare Start of Care packages for relevant services as needed.
- Collect mail regularly from the mailbox and Post Office.
- Scan checks into the bank portal and maintain records of deposits.
- Activate and deactivate employee key cards for the front door as required.
- Complete other assignments as appropriate to support the Business Office Manager and operational needs.
QUALIFICATIONS
- High School Diploma or equivalent; additional training in computer skills or billing is preferred.
- Knowledge of medical terminology.
- Strong computer literacy and typing skills.
- Valid driver’s license and access to a car with insurance, as required by state regulations.
WORKING ENVIRONMENT
Works in an office environment, with occasional interaction with visitors and team members.
JOB RELATIONSHIPS
Supervised by: Business Office Manager.
RISK EXPOSURE
Low risk.
LIFTING REQUIREMENTS
Ability to lift up to 40 pounds and work for extended periods while seated.
