What are the responsibilities and job description for the Legal Secretary for Top International Law Firm - Hybrid position at Tower Legal Solutions?
Our client, a top law firm with offices in midtown Manhattan, is seeking a Legal Secretary for its team. The role is hybrid, Monday to Friday with one remote day (Monday or Friday) 9:30-5:30PM.
Business/Corporate Group
Possess excellent people skills, organization and planning skills and the ability to adapt to changing priorities. Requires creativity and the ability to think innovatively and exercise independent judgment when necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Delivers excellent work and superior service to the Firm's clients; contributes to the Firm's reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of five or more attorneys.
• Assist attorneys in meeting client-service support demands, including providing telephone support (answering questions and otherwise being helpful to callers), performing administrative tasks as requested and as usual in relation to task, performing document production and other related tasks, including receiving and editing proformas and communicating with Billing personnel.
• Communicates with attorneys and assists in balancing the team's workload to ensure completion of projects within established time frames and quality standards; seeks guidance when workload demands and deadlines
• Review and edit billing proformas. This includes working with the assigned billing specialists to prepare client invoices, create cover letters, and send client invoices.
• Assist with opening and closing of client matters and prepare engagement letters.
• A strong attention to detail and the ability to anticipate peripheral needs is crucial.
• Prepare internal paperwork, including expense vouchers, messenger vouchers and other such forms required by other support departments.
• Schedules various events and meetings. Work with Travel Department regarding business trips, schedule conference rooms using the Conference Room Scheduler, and order refreshments for meetings, when necessary, Legal Secretary should anticipate peripheral needs.
• Prepares and processes legal documents and papers including, but not limited to editing documents, preparing redlines, tables of contents and tables of authorities.
• Provides dependable, flexible support. Demonstrates teamwork by providing secretarial and administrative support to others as requested by the HR Manager whenever workload permits; contributes to the assimilation or new legal and support staff.
• Demonstrates knowledge of the Firm's secretarial policies and all applicable administrative procedures.
• Other responsibilities as may be assigned from time to time.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
• Interpersonal communication skills necessary in order to maintain effective relationships with partners, attorneys, clients and staff in person, by e-mail and telephone.
• Must be detailed oriented, able to work independently and in a team environment and able to implement high priority projects.
• Minimum of 10 years of law firm experience required, supporting a minimum of four attorneys.
• Advanced skills in Word (using styles, track changes and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook and Adobe Pro.
• Fundamental knowledge of legal terminology.
• Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing.
