What are the responsibilities and job description for the Administrave Assistant position at Tower Maintenance Corp?
Fast-paced industrial paint company seeks a reliable Administrative Assistant to assist executives and office staff. The ideal candidate is energetic and has a positive attitude. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Proficiency in Microsoft Office (Outlook, Excel, Word) is required.
We are looking for a responsible, detail-oriented, and trustworthy individual to join our growing team. Must be able to multi-task and will need excellent organizational skills. Experience in Vista a plus.
Responsibilities:
- Handle incoming and outgoing mail
- Handle insurance-related matters such as Workers Comp & General Liability, Auto Insurance, etc.
- Manage Company Certifications and Qualifications in a timely manner
- Assist with Quarterly IFTA and HUT filings
- Track and update all vehicle registrations and company certifications
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Keep up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Other Ad Hoc projects
Required:
- General Construction knowledge preferred
- Outstanding organizational and time management skills
- Excellent Microsoft Office knowledge
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communication skills
- Discretion and confidentiality
- High School degree
- We are an Affirmative Action/Equal Opportunity Employer
Job Type: Full-time
Pay: $60,000.00 - $90,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 3 years (Required)
- Microsoft Office: 1 year (Required)
License/Certification:
- Certified Notary Public (Preferred)
Work Location: In person
Contact:
Sharon Jonhson
516 305-5100
info@towermaint.com
Salary : $60,000 - $90,000