Assistant to Executive Assistant

Assistant to the Executive Assistant

Location: Indy’s North Side, with hybrid options

Overview: We are looking for a dynamic and adaptable individual to join our team as an Assistant to the Executive Assistant. This role is crucial to supporting the Executive Assistant (EA) in a fast-paced, high-pressure environment where organizational skills, technology-savvy, and reliability are key. As the EA’s right hand, you will help streamline various tasks, contribute to managing a complex and sometimes unorganized workflow, and work closely with an executive team led by a challenging and dynamic owner.

About the Role: This position offers variety – you'll be assisting with a broad range of tasks, supporting the EA with projects, managing schedules, handling communications, organizing files, and jumping in wherever needed. The job environment is both challenging and rewarding, and no two days are the same. It’s an opportunity to grow and develop in a role that requires agility, attention to detail, and a proactive mindset.

Responsibilities:

• Assist the Executive Assistant in managing daily operations, including calendar management, scheduling, and email correspondence.
• Help organize and maintain office systems, both digital and physical, ensuring that the workplace is efficient and productive.
• Take on various administrative tasks as assigned, from document preparation to data entry and research.
• Be a point of contact for various internal and external communications, ensuring smooth interactions and follow-ups.
• Support with event planning, meetings, and other business-related activities.
• Help manage complex and often shifting priorities, and ensure deadlines are met with minimal supervision.
• Handle confidential information with discretion and professionalism.
• Offer additional help as needed to the EA and other team members.

Qualifications:

• High proficiency with technology (e.g., Microsoft Office Suite, Google Workspace, project management tools, etc.).
• Excellent organizational skills and the ability to stay on top of a fast-paced, dynamic workload.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Reliable, responsible, and able to work independently as well as part of a team.
• Flexible and adaptable, with the ability to adjust to changing priorities or tasks.
• Strong written and verbal communication skills.
• Previous experience in an administrative or assistant role is a plus, but not required.
• Candidates with marketing experience a plus!

What We Offer:

• A fast-paced, engaging work environment with opportunities for growth.
• The chance to work directly with a highly organized Executive Assistant and a dynamic executive team.
• Flexibility in working arrangements (mostly in-office with some hybrid opportunities).
• A supportive, leadership-driven team that values adaptability, initiative, and a good sense of humor.

If you’re ready to roll up your sleeves, take on new challenges, and become an essential part of a hardworking team, we’d love to hear from you. Apply today!

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Adminstrative Support: 1 year (Required)

Location:

• Indianapolis, IN 46260 (Required)

Work Location: Hybrid remote in Indianapolis, IN 46260

Salary : $21