What are the responsibilities and job description for the Police Records Clerk position at Town of Addison?
Under general supervision, performs specialized clerical duties involving classifying, filing, storing, scanning, and retrieving materials. The position interacts with the public to respond to inquiries involving department records, application processes, ordinances, regulations, and other programs.
- Maintains a high degree of confidentiality.
- Able to follow laws related to governmental records, Texas Public Information Act, Penal Code, Traffic Code, and various other laws, policies, and regulations as they relate to the handling of governmental records.
- Processes a variety of Police Department documents; verifies the accuracy of data; prepares and scans files; coordinates with other agencies for accurate documentation.
- Implements and maintains department filing system to file documents and related information to ensure efficient retrieval and access utilizing specialized software in accordance with the Texas Public Information Act.
- Provides customer service to internal and external customers by responding to requests for department’s paper, digital, video, and audio records; to include background checks, government agency requests, and public inquiries.
- Accurately redacts documents released to the public.
- Provides data to Local, State, and Federal agencies monthly.
- Coordinates records retention schedules in accordance with State guidelines and Town policies and participates in the records destruction process by identifying and retrieving records in a series and observing onsite shredding.
- Oversees the permitting application and approval process and issues department issued permits.
- Collects fees for the Police Department.
- Validates the accuracy of reports and data entry fields.
- Log and track departmental data; compile data as needed for departmental reporting.
- Provides general customer service; services as point of contact for the dispatch center; receives, signs, and sorts package deliveries, routes phone calls, and directs customers entering the Police Department lobby.
- Provides notary services as needed.
- Assists all Police Department managers and supervisors with special projects as assigned.
- May be asked to perform additional job duties that are directly, indirectly, or completely unrelated to normal job functions in the course of presenting certain Town special events.
- Performs related duties as required or assigned.
• High school diploma or GED equivalent; AND
• Two (2) years of previous clerical experience; OR
• An equivalent combination of education, training, and experience.
Conditions of Employment:
• Must be a certified Notary Public within six (6) months of appointment.
• Safe driving record and a valid Texas Driver’s License.
• Clear Criminal Background check and pre-employment drug screen.
Knowledge, Skills, and Abilities:
• Knowledge of general office practices and procedures.
• Knowledge of alphabetical and numerical filing indexing.
• Knowledge of applicable local, State and Federal laws, codes, regulations, and ordinances.
• Knowledge of records maintenance policies, practices, and procedures.
• Skill in typing and entering data with speed and accuracy.
• Skill in following written and verbal instructions.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively both verbally and in writing.
PHYSICAL AND WORK ENVIRONMENT
Work is performed in a standard office environment. Work is generally performed indoors in an air-conditioned facility but may also include limited exposure to outside weather conditions.
This is a non-exempt position. Routine schedule is 40 hours per week, Monday through Friday. Schedule may be modified if department needs arise. May be required to work overtime if needed.
EEO STATEMENT
The Town of Addison is an equal opportunity employer. The Town prohibits discrimination on the basis of any protected class, status, characteristic, or activity under the law.
ADA/EOE/ADEA
Salary : $40,749 - $50,937
