Assistant Town Accountant

The Town of Ashland is seeking experienced and qualified candidates for the position of Assistant Town Accountant. The Assistant Town Accountant is responsible for skilled accounting work assisting the Town Accountant in the management of detailed financial records for the finance/accounting department; a variety of responsible duties of a technical and administrative nature requiring the exercise of judgment to interpret guidelines and carry out assignments independently.

Annual Salary: $72,000/year - $77,000/year D.O.Q.'s

ESSENTIAL FUNCTIONS
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Reviews and verifies bills schedules; reviews invoices and other supportive documentation from departments; posts accounts payable batches, ensures that accounts payables are in balance before running warrant.

• Verifies that funds are available for payment of invoices by department. Ensures that invoices submitted are originals.

• Ensures that all bill vouchers are signed by the appropriate authority or authorities.

• Verifies that vendor ID numbers and remit addresses are correct.

• In case of reimbursements to individuals, ensures that all proper documentation accompanies the request for payment.

• Maintains files of town expenditures and invoices and payment authorizations.

• Provides calculation and analysis of wages, benefits for use in collective bargaining process, including costing out collective bargaining proposals, comparative analysis of wages, benefits between collective bargaining units and non-union employees.

• Maintains vendor master file.

• Reviews and converts requisitions to purchase orders. Maintains file of all town purchase orders.

• Responsible for balancing, distributing, and filing annual 1099s.

• Participates in internal auditing and special assignments as assigned by the Town Accountant.

• Assists the Town Accountant in the annual town financial audit.

• Assists the Town Accountant in reviewing and posting cash receipts to the General Ledger.

• Assists the Town Accountant in reviewing and posting budgetary entries to the General Ledger.

• Responsible for the preparation and submission of Schedule A to the Department of Revenue.

• Participates in the annual budget process.

• Helps the Town Accountant in monthly and annual reconciliations such as cash, receivables, and other accounts.

• Researches and provides information as needed on a broad variety of matters. May provide explanation and interpretation of town, state, and federal laws or regulations pertaining to accounting functions to the public and other employees.

• Performs similar or related work as required.

SUPERVISION RECEIVED
Under direction of the Town Accountant, the incumbent works from municipal policies goals and objectives; establishes short-range plans and objectives, Town performance standards and assumes direct accountability for department results.

SUPERVISION EXERCISED
None

EDUCATION AND EXPERIENCE
Bachelor’s degree in accounting or closely related field and three to five years of responsible accounting experience, municipal experience preferred, including working with computerized accounting systems. Any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job may be allowed.

KNOWLEDGE ABILITY AND SKILL
Working knowledge of governmental fund accounting. Knowledge of the standard principles, procedures, records, and forms related to computerized accounting systems. Working knowledge of municipal government and municipal finance. Ability to communicate effectively both verbally and in writing, maintain financial records and to provide information and prepare reports from such records, especially computer reports. Ability to identify and analyze issues and to develop appropriate recommendations to the supervisor, perform detailed work accurately, interact effectively with all individuals. Willingness to learn UMAS accounting, GAAP, and GASB. Specialized skills in utilizing a variety of computer and accounting software systems including MUNIS. Excellent computer skills in utilizing Microsoft word and excel.

Schedule (40 hours/week):
Mon, Tu, Th 8:00 a.m. - 4:00 p.m.
Wed 8:00 a.m. - 7:00 p.m.
Fri 8:00 a.m. - 12:30 p.m.