Deputy Clerk Treasurer

TOWN OF BURKE
POSITION DESCRIPTION

Deputy Treasurer/ Deputy Clerk

GENERAL FUNCTION
To perform statutory Deputy Treasurer and Deputy Clerk duties, accounting and auditing functions in support of the Town of Burke general ledger system for various funds. This position is performed in accordance with the provisions set forth by State
Statute 60.341 and 60.331 and Town of Burke ordinances and policies. The Deputy
Treasurer/Clerk receives supervision and guidance from the Town Administrator/
Clerk/Treasurer.

REPORTS TO
Administrator/Clerk/Treasurer

RESPONSIBILITIES
A. ESSENTIAL FUNCTIONS: Deputy Treasurer

1. Maintain, monitor, and perform details necessary to support the Town general ledger system: a. Maintain accounts payable system. b. Maintain accounts receivable system. c. Maintain payroll system. b. Maintain the Town general ledger system, including preparing and recording journal entries. c. Record department budgets and revisions adopted by Town Board. d. Analyze activity of general ledger accounts and make adjustments where required.

2. Treasurer functions per Wisconsin Statutes 60.34. Oversee collections, deposits, tax collections, tax reconciliations, tax settlements, calculations for preparing tax bills, including all mill rates. Multiple State and County reports throughout the year.

3. Process, print, and distribute periodic financial statements. Review monthly reports for inaccuracies.

4. Reconcile bank statements monthly.

5. Assist Town departments in preparation of annual budgets. a. Provide data for budget preparation (six months actual, prior year actual, current year budget). b. Modify and update budget document in QuickBooks. c. Answer questions, enter data and print documents when needed. d. Review submitted budgets for completeness and accuracy and assist in correction of errors. e. Assist in preparation of annual audit conducted by independent certified public accounting firm.

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6. Assist in preparation of and/or prepare other financial reports to internal and external parties (departments, Town Board, committees, State agencies).

7. Perform internal audit functions such as review of departmental internal controls, reconciliations, cash counts and specific requests.

8. Perform Town accounting functions using appropriate software (QuickBooks
Applications, Word, and Excel) and provide technical support to departments.

9. Perform payroll functions including timecard review, process payroll, and electronic payments for federal, FICA and State taxes. Prepare and submit periodic reports to include the federal and social security taxes, state withholding taxes, unemployment compensation.

10. Accumulate and analyze financial data and make recommendations for special assigned projects.

B. ESSENTIAL FUNCTIONS: Deputy Clerk
1. Election administration support including maintenance of voter registration and absentee voting records, equipment testing and assisting with poll worker training.

2. Municipal Code updates.
3. Licensing for alcohol, tobacco, and dogs.
4. Assist with agenda and meeting packet preparation for Town Board and various other committees.
5. Attend and take minutes at Town Board or Committee meetings.
6. Assist in general record keeping duties according to State retention requirements and
7. Manage shelter rental.
8. Website management as directed.
9. Responsible to know and practice the safety policies of the Town. Perform all job tasks in a safe and prescribed manner.
10. Any other duties as may be assigned.

EXPERIENCE, TRAINING, QUALIFICATIONS
Municipal government experience and Desktop Quick Books accounting is required.
Working knowledge of computers and software (Word, Excel) and the ability to learn upgrades as they occur; data entry experience required. Proficient with QuickBooks
Accounting software. Proficiency using a calculator required. Ability to work under pressure, independently, and pay attention to detail is required, as is the ability to understand and follow oral and written directions and to communicate effectively, verbally and in writing. Reading, writing, and the ability to perform complex mathematical calculations is needed for maintaining and creating various reports, data entry and general accounting. Ability to maintain confidentiality is critical.

Basic office equipment used: computer terminal and printing equipment, FAX machine, copy machine, calculator, and telephone.

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PHYSICAL REQUIREMENTS OF THE ESSENTIAL FUNCTIONS
Seventy-five percent (75%) of the time is spent sitting or standing and using near vision.
Over fifty percent (50%) of the time is spent talking, hearing, medium and high fingering
(writing and typing). Ten percent (10%) of the time is spent standing, walking, climbing
(ascending or descending steps), using far vision, reaching, feeling, low, medium, and high lifting and carrying. In unusual situations, stooping, kneeling, crouching, bending/twisting, low and medium pushing/pulling may be used.

This description has been prepared to assist in defining job responsibilities, physical demands, and skills needed. It is not intended as a complete list of job duties, responsibilities, and/or essential functions. This description is not intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under supervision. The Town retains and reserves any or all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.

Town of Burke is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

________________________________ ______________________________
Employee's Signature Supervisor's Signature

________________________________ ______________________________
Date Date

Revised 8/20/23

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Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: No less than 20 per week

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $20 - $25