Administrative Support Specialist

Job Overview

The Administrative Assistant will provide high-level administrative support to the Department Director and staff. This role involves overseeing the Department's administrative workflow, composing correspondence, and maintaining technical and administrative files. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to work independently with minimal supervision.

Responsibilities

• Oversee Department administrative workflow and apply judgment to resolving problems, analyzing data, and making decisions.
• Composes correspondence and other documents on a wide variety of subjects requiring knowledge of procedures and policies.
• Maintains technical and administrative files, researches files and computer databases, and provides advice and assistance to Department staff.
• Provides information and assistance to visitors and customers, resolves complex customer service issues, and screens and routes calls to appropriate individuals.
• Receives and processes invoices, statements, and payment vouchers, monitors and evaluates expenditures, and orders supplies, materials, and equipment.

Requirements

• High school diploma or GED equivalent and two year's office support and computer experience, or an equivalent combination of education and experience.
• Must possess State of Arizona Driver's license and additional technical certifications and training may be required for some incumbents in this job class.