IT ASSISTANT -TEMP

Description

At Cary, we prioritize innovation and collaboration, creating an environment where your ideas and contributions are valued and encouraged. We foster a supportive and inclusive culture, where diversity is celebrated, and everyone is empowered to achieve their full potential. By joining our organization, you will be making a meaningful impact and be a part of a community that strives for excellence and makes a positive difference.

Location: Onsite at Cary Town Hall.
Hours: 20 hours per week not to exceed 1000 hours per year

We are seeking a highly organized and detail-oriented IT Assistant to join our team. As an IT Assistant, you will play a crucial role in supporting our Information Technology functions and ensuring the smooth operation of our IT processes. This part-time position makes it an ideal opportunity for those looking to balance work with other commitments.

Typical Tasks

Organizational Communication

• Coordinate meetings, prepare agendas, and distribute meeting materials to ensure effective communication across teams.
• Facilitate clear and timely communication between IT leadership, departmental staff, and other departments.

• Track IT-related contracts, including service level agreements (SLAs) and vendor agreements.
• Coordinate with legal and procurement teams to ensure compliance and proper documentation.
• Track renewal dates and notify relevant stakeholders of any action items or deadlines.

• Provide administrative support to the IT department, including scheduling meetings, managing calendars, and handling correspondence.
• Manage daily administrative tasks using data entry to complete purchase requisitions and invoice processing.
• Complete expense reports and assist with equipment and supply inventory management.
• Plan and coordinate internal events related to IT initiatives, including team-building activities, training sessions, and department-wide workshops.
• Organize and support broader cross-departmental events such as Employee Appreciation luncheons, InsideCary sessions, and Smart City visits or sessions, ensuring seamless execution and effective collaboration among relevant stakeholders.
• Manage event logistics by booking venues, securing necessary resources, overseeing event communication, and handling post-event wrap-up tasks, including feedback collection and reporting.

Knowledge, Skills and Abilities

Comprehensive knowledge of standard office practices, procedures, and equipment alongside organizational aptitude; including business English, spelling, and writing; O365 and MS Office suite. Box and Salesforce experience is a plus; along with the ability to maintain and establish effective working relationships with others; follow oral and written instructions; acquire knowledge of the policies, procedures, and services of the department to which assigned; maintain confidentiality and handle sensitive information; keep moderately complex records and prepare reports; acquire knowledge of technical detail in relation to department policy interpretation; provide support for a variety of operations; multitask while meeting varying deadlines and work independently.

Minimum and Preferred Qualifications

Any combination of education and experience equivalent to an associate’s degree in business administration or other related field and one year of experience in customer service.

Preferred Qualifications:

• Some experience with contract management (e.g. drafting, reviewing, vendor negotiation, or renewal tracking);
• Some experience with contract compliance;
• Considerable experience coordinating and scheduling meetings and events;
• Considerable experience taking formal meeting minutes.

Cary ensures equal employment opportunities (EEO) are provided to all employees and applicants for employment without regard to age, sex, race, color, religion, national origin, disability, political affiliation, marital status, veteran status, or genetic information.

Temporary, Seasonal, and Intern Employees

Cary employs temporary and seasonal employees and interns who generally are scheduled to work on a short-term basis. Employees hired as a temporary or seasonal employee, or as an intern, are not eligible for the Town of Cary's full-time employee benefits package.