ASSISTANT EVENTS COORDINATOR

JOB SUMMARY

Under the supervision of the Events Coordinator, the Assistant Events Coordinator is to assist the Events Coordinator in planning, organizing, coordinating, and directing special events and the operations of the department, including the Farmers’ Market.

ESSENTIAL FUNCTIONS

• Assists with management of the Christiansburg Farmers Market, including recruitment; promotion; coordinating with vendors for setup, scheduling, events and payments; and managing distribution and accounting for SNAP/EBT payments and credit card payments through tokens
• Assists in planning, organizing, coordinating, and directing the operations of Town-sponsored or Town-sanctioned events , including but not limited to: the Wilderness Trail Festival, Food Truck Rodeos, Wine and Artisan events, Movies in the Park, July 4th Celebrations, Christmas at the Market, Christmas Parade, Fire Prevention Parade, Homecoming Parade, Veterans Parade, Eight Mile Bridge Challenge, Huckleberry Hustle 5K, Touch a Trucks, Trunk or Treats, other organized runs/walks, events and parades
• Assists with coordinating the promotion, marketing and advertising of the market and special events; assists in promoting events on social media and providing updates on Facebook, Twitter and Instagram when needed
• Assists in developing, planning, and implementing long- and short-term goals and objectives, policies and procedures, and event programming and activities, as well as event themes
• Maintains a relationship as a liaison to downtown business owners, the Montgomery Museum and Lewis Miller Regional Arts Center, Downtown Christiansburg, Inc., and other organizations regarding events and promotion of downtown as a destination; assists the promotion of culture and arts in town
• Administers Severe Weather Policy during events and assists with developing evacuation plan for each event
• Ensures compliance of all rules and regulations determined necessary for safe event and/or market environment
• Researches and applies for grants as appropriate; solicits sponsors; monitors expenditures against approved budget
• Verifies deposits and compliance with internal control requirements and maintains related documentation
• Provides professional customer service when responding to questions and concerns; provides information; improves customer relations; investigates complaints and takes corrective action as necessary to resolve complaints
• Communicates with supervisor, Town employees, the public and outside businesses and agencies as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction
• Serves as the contact and liaison for the Community Garden
• Performs other duties as required

TOOLS AND EQUIPMENT

• Calculator
• Computer
• Automobile/Truck
• Public Address System

WORK CONTEXT

The Assistant Events Coordinator works between 40-45 hours a week depending on the number of activities and events occurring. Tasks require the ability to exert very light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Essential functions are regularly performed without exposure to adverse environmental conditions.

WORK PERFORMANCE

The Assistant Events Coordinator is required to follow departmental expectations and adhere to all rules, regulations, policies, and procedures in the Town of Christiansburg Employee Handbook. Work performance is reviewed utilizing the Town’s employee performance review program following a 6-month introductory period. During this introductory period and going forward, the employee must demonstrate a strong understanding of all that the job requires.

JOB REQUIREMENTS

• Relevant experience in events planning or coordination, Parks and Recreation planning, marketing, communications, public relations or public management or any equivalent combination of education, training, and experience
• Must possess and maintain valid Virginia driver’s license with the ability to meet and maintain Town insurability requirements
• Must be able to obtain FEMA Emergency Management Institute certifications within six (6) months from date of hire and maintain applicable certifications
• Must be able to obtain operator certification of Stageline SL100 for stage setup and take down within twelve (12) months from date of hire

KNOWLEDGE, SKILLS AND ABILITIES

• Basic Knowledge of accounting, management, and administration
• Working knowledge of computer software programs including Microsoft Office
• Basic knowledge of safety and liability/risk management, particularly within events planning
• Knowledge of farmers markets and events coordination
• Well-developed interpersonal skills with the ability to develop and maintain effective relationships with the public, Town management and staff, citizens, and community organizations
• Excellent verbal and written communication skills
• Strong organizational skills with demonstrated ability to multitask and meet deadlines
• Professional demeanor in handling complaints, concerns, or questions regarding events, programs, and activities
• Ability to plan, coordinate and supervise the work of others
• Ability to understand, interpret, and comply with Town and departmental policies and procedures

NOTE

All applicants are required to submit their applications through the Town of Christiansburg's website.

https://www.christiansburg.org/987/Employment-Opportunities

SAFETY

The employee shall adhere to Town of Christiansburg policies regarding safety precautions and the use of safety equipment that is necessary for the health and safety of all employees and citizens. If a safety concern arises, the employee must stop any life-threatening activity immediately and in other cases immediately inform the employee’s supervisor.

DISCLAIMERS

The job description is:

• Intended to describe the general nature and level of work being performed by employees assigned to this job title. It is not intended to be construed as an exhaustive list of all responsibilities, duties, skills, and behaviors required of employees in this job title.
• Not an employment agreement or contract. The Town of Christiansburg has the exclusive right to alter this job description at any time without notice.
• Intended to describe the essential functions of the position that a qualified individual must be able to perform, either with or without reasonable accommodation.

The Town of Christiansburg is an Equal Opportunity Employer and E – Verify participant. In compliance with the Americans with Disabilities Act, the Town of Christiansburg will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities at any time without notice.

Job Type: Full-time

Pay: From $40,040.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $1,000 - $40,040