What are the responsibilities and job description for the Part Time - Procurement Analyst (TEMPORARY) position at Town of Clayton?

* Salary Grade SG111* * Recruitment Hourly Pay Range: $26.46 - $33.04*

** Salary offered will be determined based on directly related experience **

* Work Location is 111 E Second Street Clayton, NC (Johnston County) *

The Town of Clayton is seeking applicants for a TEMPORARY Part Time - Procurement Analyst for the Finance Department. The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.

The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

Under the general supervision of the Procurement, Contracts and MWBE Manager, performs responsible administrative work in the procurement of a variety of materials, supplies, equipment, for the Town. Work includes responsibility for reviewing formal requisitions, developing requests for proposals and Formal invitation to bids, evaluating bids and proposals. Work involves a high level of collaboration with all Town departments. Work is performed within defined purchasing policies in accordance with Town Policies/Procedures, North Carolina Statutes, and Federal Regulations. Work is reviewed by the Procurement Contracts and MWBE Manager through observation, and results obtained. The employee performs other duties as assigned or required by the Procurement, Contracts and MWBE Manager. All work within the Procurement Division is under the general supervision of the Procurement, Contracts and MWBE Manager.

Analyzes requisitions, in accordance with the requirements of the Town Policies and North Carolina Statutes.
Assists in the recommendation and implementation of division and Department goals and objectives.
Reviews formal requisitions and determines appropriate method of procurement.
Reviews purchase requisitions for completeness, proper expense codes, contract or purchase order term, appropriate attachments, and compliance with Town Policies and North Carolina Statutes.
Processes purchase requisitions and change order requests according to purchasing approval thresholds.
Investigates and develops new supply sources; stays abreast of new trends and innovations in routinely purchased supplies, services, and equipment.
Prepares and maintains reports on purchase-related activities and metrics.
Ensures compliance with Town-wide procurement policies.
Assists Town Department/division staffs in the preparation of Invitation to Bid (Bid) packages.
Interacts with Town staff to become familiar with customers' goals and requirements.
Functions in various capacities and completes special projects as required by the Town Procurement Contracts and MWBE Manager.
Supports as Back up the Town Vendor and ACH Program.
Administers the Contract Routing Process.
Performs other duties of a similar nature and level as assigned by the Procurement, Contracts and MWBE Manager.

Public or municipal purchasing methods, principles, practices, operations, services, and activities including legal requirements governing Town purchases as defined in Town Policies and North Carolina Statutes.
Volume buying and competitive bidding practices.
Modern office practices and procedures, including the use of various applications (i.e., Microsoft Word, EXCEL, and financial business software experience).
Business English and mathematics.
Materials, supplies, and equipment commonly used in public municipal services.
Sources of supply and characteristics of specific industries sufficient to identify potential suppliers, assure adequate competition, and evaluate bid responsiveness and responsibility of the bidders.
Price analysis using previous price history, commercial price lists, market prices, or other methodologies to assure reasonableness of prices.
Principles and practices of program administration and management.
Principles and applications of critical thinking and analysis.
Principles and methods of qualitative and quantitative research.
Best practices, trends, and emerging technologies.
Principles and practices of procurement administration.
Modern budget practices.
Applicable federal, state, and local laws, codes, regulations.
Customer service principles.
Modern office technology.

Skilled in:

Establishing and maintaining business relationships in support of procurement and contracting function.
Interpreting and applying applicable laws, codes, regulations and standards
Providing Customer Service
Utilizing a computer and relevant software applications
Informal and formal source selection processes including price competition
Computing applications including spreadsheets, databases, and word processing software
Effective oral and written communication
Exercising good judgement, tact and diplomacy
Using Automated purchasing systems
Self-managing task and associated deadlines
Coordinating deadlines and prioritizing competing demands
Utilizing communication and interpersonal skills as applied to interaction with co-workers, Department Heads, General Public and others to sufficiently exchange or convey information and to receive work direction.

Education and Experience:

Associates degree in Business or related field and 2 years progressively responsible procurement experience which includes contract administration or a combination of education and experience providing the qualifications necessary to perform the required functions of the position.
Preference will be given to individuals designated as a Certified Local Government Purchasing Officer (CLGPO), Certified Professional Public Buyer (CPPB), and have State or Municipal government purchasing experience.
Must have experience with financial management systems.

*SUBMIT OFFICIAL APPLICATION USING THE TOWN'S CAREER WEBSITE*
https://www.townofclaytonnc.org/

If you have technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the Human Resources Office. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. To check the status of your application, please log on to your NEOGOV account and click “Application Status”. It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is 30-45 days from the closing date of the posting.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Degrees must be accredited by the U.S. Department of Education. Transcripts and degree evaluations may be uploaded with your application. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resume’s on the on-line application) WILL NOT be used for screening for qualifying credit. “See Resume” or “See Attachment” WILL NOT be accepted in lieu of completing an on-line application form. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Applicants may be subject to a criminal background check. Credit and motor checks are required for some administrative, finance and operational positions. Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at: https://www.townofclaytonnc.org/251/Benefits.

When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity and budgetary considerations pertinent to the advertised position. The Town of Clayton is an Equal Opportunity Employer. Hiring salary will not exceed hiring pay range unless approved by the Town Manager.

Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town.

Salary : $26 - $33

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