Secretary (Confidential) - Fire Department

Description

Under general supervision, provides specialized clerical, administrative and secretarial support and maintains a high degree of responsibility, discretion and confidentiality with sensitive information. The employee must exercise independent judgment, and initiative with routine work necessary for the smooth and efficient operation of the office. Reports to a division supervisor or department head.

Essential Job Functions:

• Screens and routes materials according to content of communications; routing duties require detailed knowledge of organizational operations and individual staff members' assignments and status of work.
• Prepares correspondence, records, and various documents regarding memorandum, electronic notification systems, documentation for current and new hires, Logs, scans, and files department incident reports and memorandums; disseminate as necessary
• Prepares correspondence, records, and various documents regarding labor relations matters, including grievances, arbitrations, negotiations, letters of understanding, memorandum of understanding, union contracts and settlement agreements; maintains labor relations files.
• Maintain, Track, Log, Disseminate, and file personnel records including, but not limited to, all evaluations, complaints, discipline files, light duty, tuition reimbursement and workers compensation.
• Compiles and prepares statistical reports to assist in the operation areas including sick time usage, emergency leave, scheduling, employee leaves or personal time off (PTO) balances, and call statistics.
• Assists with Departmental monthly reports, purchasing agreements and purchases.
• Assists with data entry, documentation and review of scheduling, timecards, payroll and pay increases for personnel for promotion and additional pay. In the event of a disaster assists with documentation of emergency forms and other duties.
• Assists with the development of resolutions and ordinances.
• Assists with various special events in planning, documentation, and dissemination of information including, but not limited to invoicing.
• Assists in purchasing of equipment and supplies for the department.

Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated)

EDUCATION AND EXPERIENCE REQUIRED:

• Graduation from an accredited High School or GED.
• Two (2) years of responsible experience in secretarial or administrative work.

• Associates degree or higher

Special Requirements

• Must have the ability to type a minimum of 50 wpm.
• Intermediate to expert level operation of Microsoft Office i.e., Word, Excel, and PowerPoint.

APPLICATION ASSISTANCE/INFORMATION:

• Incomplete fields: all fields must be completed, putting see resume on the application will not suffice. Incomplete applications will not be considered.
• Required documentation: copies of any certifications, licenses or competencies from an accredited institution must be submitted with your application by closing date of posting unless otherwise stated.
• Driving history: to request a copy of your Florida driving history, visit flhsmv.gov
• Military personnel records: to request your completed military personnel record, go to archives.gov
• Assistance with online application: for assistance with your online applicant account, use the online Help Guide or contact the Applicants Support Line at 855-524-5627 or Email: support@governmentjobs.com. Applicant Support is available between 9:00 a.m. and 8:00 p.m. Eastern Standard Time, Monday through Friday.
• Additional assistance: for other inquiries, please contact the Human Resources Department at (954) 797-1100.

REGULATIONS/ACCOMMODATIONS

• EEO Policy: it is the policy of the Town to prohibit discrimination in hiring, promotion, compensation, discharge, and all terms and conditions of employment on the basis of actual or perceived race, color, religion, sex (including pregnancy), national origin, age, disability, gender identity(inclusive of a person’s actual or perceived sex, and includes self-image, appearance behavior or expression, whether or not different from that traditionally associated with legal sex assigned to the person at birth), marital status, military status, political affiliation, genetic information, sexual orientation, or retaliation for reporting same.
• Tobacco Policy: the Town of Davie has a policy that requires employees hired on or after January 4, 2016 to be a non-user of tobacco products six (6) months prior to their employment with the Town as well as commit to non-usage during their employment. Candidates for employment who are impacted by the Town of Davie’s Smoking Policy will be permitted to reapply for open positions after six (6) months.
• Reasonable Accommodations: applicants requesting reasonable accommodation during the job application process may contact the Human Resources Department at (954) 797-1100.
• E-Verify: the Town of Davie participates in E-Verify. Federal Law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. For more information on E-Verify, please contact 1-888-897-7781.
• Veterans' Preference: the Town of Davie will grant Veterans’ Preference to eligible veterans of the Armed Forces of the United States in compliance with applicable federal and state laws concerning Veterans’ Preference.