Part-Time Events Coordinator

The Town of Dayton has an opening for the following position:

Part-Time Events Coordinator

Position Overview: Are you passionate about creating memorable events that bring the community together? The Town of Dayton is seeking a dedicated and enthusiastic Part-Time Events Coordinator to plan, organize, and implement promotional events and activities that align with our mission. This role is perfect for someone who enjoys managing all aspects of events, from logistics to marketing, and thrives in a dynamic environment.

Key Responsibilities:

• Event Planning and Execution: Plan, organize, and implement events, including setup, breakdown, and logistics.
• Vendor and Venue Management: Establish and maintain relationships with vendors and venues and negotiate contracts.
• Volunteer Coordination: Determine volunteer staffing requirements, recruit, and train volunteers.
• Marketing and Promotion: Create marketing materials and promotional activities to encourage tourism and community participation.
• Budget Management: Create reliable financial reports, collect payments on time, and ensure all costs remain under budget.
• Problem Solving: Manage events and address potential problems, planning for scenarios that could impact the event’s integrity.
• Community Building: Build community support and maintain strong communication and interpersonal skills.

Essential Functions:

• Establish and maintain relationships with vendors and venues.
• Plan event details and aspects, including seating, dining, and guest arrangements.
• Create reliable financial reports and collect payments on time.
• Ensure all costs remain under budget.
• Manage events and address potential problems that may arise.
• Plan for potential scenarios that could impact the event’s integrity.
• Maintain a working knowledge of the complex needs of a wide variety of events.

Work Environment:

• Supervision: Work under the supervision of the Public Works Director and limited supervision of the Town Manager.
• Part-Time Role: Flexible hours to accommodate event schedules. Maximum/average of 32 hours per week, no benefits.

Qualifications:

• Communication Skills: Strong communication and interpersonal skills are a must.
• Organizational Skills: Highly organized with the ability to manage multiple tasks.
• Problem-Solving: Ability to anticipate and address potential issues.
• Team Player: Ability to work well with volunteers and team members.

Community Impact:

• Fostering Community Spirit: Your events will bring residents together, fostering a sense of community and belonging.
• Encouraging Tourism: By organizing engaging events, you’ll attract visitors to Dayton, boosting local businesses and the economy.
• Building Connections: Create opportunities for residents to connect, collaborate, and celebrate together.
• Enhancing Quality of Life: Your efforts will contribute to making Dayton a vibrant and enjoyable place to live and visit.

For full job description, please visit the Town of Dayton website at: https://www.daytonva.us/administration/pages/employment-opportunities

Join us in creating events that make a difference in our community. Apply today and be a part of our exciting journey to enhance community engagement and tourism in Dayton!

Education and Experience: High School diploma or GED and moderate experience in accounts payable and general office administration work, or equivalent combination of education and experience.

Special Requirements: Valid driver’s license in the Commonwealth of Virginia

To apply: Please complete the Town of Dayton Application found on the Town's website at https://www.daytonva.us/administration/webforms/employment-application and return to: Public Works Director, 125-B Eastview Street, Dayton, Virginia or email to jreppe@daytonva.us. The Town of Dayton is an equal opportunity employer.

Starting Hourly Salary Range (based on experience and qualifications): $20.64 - $32.86/hour

Preferred Start Date: ASAP

First round of interviews will be scheduled February 3rd. Position will remain open until filled.

Job Type: Part-time

Pay: $20.64 - $32.86 per hour

Expected hours: No more than 32 per week

Work Location: In person

Salary : $21 - $33