Assessment Systems Coordinator

The Town of East Hartford is seeking an Assessment Systems Coordinator. 

Looking for a job that requires both responsibility and technical skills? This position involves understanding and processing assessment information with accuracy and efficiency. You'll need a solid grasp of assessment procedures and policies and an advanced knowledge of personal computers, word processing, spreadsheet applications, relational databases, and Computer Assisted Mass Appraisal (CAMA) systems.

Your key responsibilities will include accurate and timely report processing, data analysis, and data entry of assessment and CAMA-related information. You'll also provide public service, ensuring compliance with established procedures and Connecticut State Statutes. Excellent written and verbal communication skills are essential for this role as you'll be corresponding with taxpayers and clearly conveying assessment information.

The Town of East Hartford proudly stands as an equal opportunity employer, dedicated to fostering a work environment free from discrimination. We firmly uphold the principles of equality, ensuring that all individuals are treated fairly without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, or any other characteristic protected by federal, state, or local laws. Our commitment to inclusivity and diversity is unwavering, and we enthusiastically encourage applicants from all walks of life to join our team.

• Assists the Real & Personal Property Assistant and Assessor in reconciling the Grand List and completing various State forms.

• Records incoming permits, prints corresponding property record cards, and organizes them by neighborhood.

• Supports the Deputy Assessor with fieldwork, including measuring and documenting real property data.

• Updates the CAMA system to reflect value adjustments resulting from sketch modifications, permits, fieldwork, and revaluation changes.

• Inputs photo data into the CAMA system, maintains photo logs in Microsoft Excel, and backs up images onto CDs.

• Aids the Revaluation Team by preparing and maintaining tracking and quality control reports and updating property records and files.

• Generates sales reports for upcoming revaluations, including conducting statistical analyses and preparing State reports.

• Organizes and files Income and Expense reports in Microsoft Excel, prepares documentation for mailings, and uses the CAMA system to retrieve data for income-producing properties.

• Manages all aspects of the Motor Vehicle Grand List, including editing, vehicle pricing, applying exemptions as per State law, and performing related data entry tasks.

• Prorates motor vehicle assessments following State Statutes and maintains associated records and files.

• Assists the Real & Personal Property Assistant with fieldwork to verify current businesses for updating Personal Property records.

• Helps with mailings of Personal Property Declarations and inputs data from completed declarations.

• Responds to phone calls and provides counter service to the public, other town departments, and State agencies, addressing a variety of assessment inquiries.

• Provides clear and precise information to the public about tax credit and exemption programs, assists taxpayers in determining eligibility, and processes applications.

• Participates in preparing mailings for tax credit and exemption programs.

• Handles data entry for tax credit and exemption applications and assists with balancing State reports.

• Designs and maintains the Assessor's pages on the town website in collaboration with the IT department and coordinates responses to email inquiries directed to the Assessor's Office via the website.

• Prepares transmittals for FOI funds.

• Offers clerical and technical support to other staff members as needed.

• Undertakes special projects as assigned.

• Organizes tasks efficiently following standard office procedures and prioritizes responsibilities within work assignments

• Records incoming permits, prints associated property record cards, coordinates by appropriate neighborhood.

• Capability to develop a functional understanding of State and Local laws, regulations, and procedures relevant to an Assessment office.

• Proficiency in word processing, spreadsheet, and database software programs.

• Competence in performing statistical and mathematical calculations quickly and with precision.

• Ability to foster and maintain positive working relationships with supervisors, colleagues, and the general public.

• Skill in organizing tasks and setting priorities within assigned work responsibilities.

• Strong verbal communication skills for effective interaction via phone or face-to-face.

• Ability to clearly convey technical information in writing to members of the public.

• Knowledge of standard office procedures, practices, and equipment.

• Capability to follow both written and verbal instructions accurately and efficiently.

• Ability to acquire working knowledge of State and Local laws, regulations and procedures pertaining to an Assessment office.

Qualifications:

• Strong knowledge of assessment procedures, policies, and relevant state statutes.

• Proficiency in CAMA systems, Microsoft Office Suite, and data analysis tools.

• Excellent organizational and time-management skills.

• Effective communication and customer service abilities.

• Ability to handle confidential information with discretion.

• A valid driver's license is also required.

Preferred Skills:

• Experience in property assessment or a related field.

• Familiarity with local government operations and regulations.

• Certification in assessment administration or related areas is a plus.

SPECIAL REQUIREMENTS

AAT or CCMA designation is desirable.

Salary : $57,531 - $69,929