What are the responsibilities and job description for the Police Records Clerk position at Town of East Hartford?
The Town of East Hartford is looking for a dedicated Records Clerk to enhance our team. In this role, you will:
- Perform general clerical duties with complexity and variety, focusing on organizing and maintaining police records and cross-filing systems.
- Enter and retrieve information across criminal, motor vehicle accident, and administrative records.
- Assist the public with various police-related permit applications.
If you're detail-oriented and committed to supporting our community through meticulous record management, we would love to hear from you!
At the Town of East Hartford, we don't just accept difference—we celebrate it, support it, and thrive on it for the benefit of our employees, residents, and community partners. We are proud to be an equal-opportunity workplace.
Responsibilities:
- Follow oral and written instructions from the supervisor or lead clerk.
- Plan work in accordance with established office procedures.
- Use remote computer terminals to enter and retrieve information.
- Receive information on arrests, accidents, and investigations.
- Classify, code, and process this information.
- Enter data into criminal history files from incident reports and related sources.
- Retrieve and organize information from criminal history files for court or other law enforcement agencies.
- Report motor vehicle accident and criminal history information to authorized individuals, including attorneys, insurance representatives, and the public.
- Compile and type statistical information for reports, including criminal activity reports for federal and state governments, specific incident activity reports, and various department activity reports.
- Handle parking tags and issue receipts for collected payments.
- Process issued, paid, and uncollectible parking tags for Data Processing.
- Balance tags and collected money against accounts receivable and data processing records.
- Prepare and type routine correspondence.
- Coordinate arrest tickets with Officers’ reports for court transmittals.
- Perform related tasks as required.
- Report accomplished work to the supervisor.
Additional Job Functions:
- Classify and file materials such as correspondence, reports, and technical documents.
- Assist the public by issuing copies of police reports after ensuring compliance with the Freedom of Information Act and state privacy laws.
- Prepare authorized copies of materials for the public.
Receives general supervision from unit sergeant or Police Records Clerk II.A high school diploma combined with two years of clerical or secretarial experience is generally required to acquire the necessary skills and knowledge for this role.
Required Abilities:
- Apply common sense understanding to follow instructions provided in written, oral, or diagrammatic form.
- Address practical problems involving a few concrete variables in standardized situations.
- Enter and retrieve information from an automated filing system efficiently.
- Perform basic arithmetic operations including addition, subtraction, multiplication, and division across all units of measure.
- Maintain accurate records and files with precision.
- Uphold strict confidentiality.
- Type with both accuracy and speed.
- Interact courteously and effectively with the public and fellow employees.
Salary : $47,357 - $57,565
