ADMINISTRATIVE SUPPORT (PART-TIME) Data Entry- Health Dept 12:30-4:30

GENERAL RESPONSIBILITIES

This position performs a wide variety of general clerical, administrative, and/or account keeping functions including basic processing, reception, filing, record keeping, bookkeeping, data entry, and typing with speed and accuracy. Responsible for maintaining various departmental databases including entering new and updated information.  Additional responsibilities handling office reception and various clerical duties including but not limited to greeting guests, answering phones, handling inquiries and scanning of departmental documents and records. This position may be required to report various locations to assist with departmental activities including but not limited to the Public Health Nursing Office, flu clinic locations, schools and various community settings.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Greet visitors appropriately
• Ensure reception area is clean and organized. 
• Respond to in person and telephone inquiries, provide customer service and information to public
• Performs general office support duties including copying, processing mail (sorting, time-stamping, sorting, logging and distributing), answering and routing telephone calls, filing (both electronic and paper), record and account keeping, data entry, word processing
• Create and maintain documents, spreadsheets, records and applications
• Update and maintain departmental lists, services, contacts, etc.
• Maintain, update, and generate departmental records, reports and statistics
• May coordinate with other agencies to obtain and provide information to department and/or clients
• Accurate and timely data entry using computer software programs and data bases including Excel, Word, etc.
• Collect and provide information related to Freedom of Information requests.
• Perform filing and other various clerical duties.
• Prepares source data for computer entry by compiling and sorting information, establishing entry priorities.
• Enter data by inputting information via keyboard or scanner.
• Handle personal confidential information and maintain confidentiality procedures and personal practices.
• Assists with entry of vaccination insurance submittals and rejections.
• Contributes to team effort by accomplishing related tasks as needed.
• During times of emergencies responds to office or other locations and assists with expanded departmental responsibilities including but not limited to Fairfield Call Center operations, Fairfield Emergency Shelter operations, mass dispensing efforts and volunteer coordination.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to perform in a courteous, efficient, and professional manner at all times
• Ability to express oneself succinctly and professionally, both orally and in writing
• Proficiency in basic office equipment and computer software including Microsoft Office Suite; MUNIS experience or the ability to learn MUNIS
• Basic record keeping and bookkeeping principles and practices
• Ability to handle pressure, attention to detail, decision making, work independently, and analyze information 

DESIRED QUALIFICATIONS

• High School Diploma or GED or any equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

• SCHEDULE

  • Monday – Friday 12:30 - 4:30 

  PAY RANGE

  • Hourly Rate is $19.50

  AFFILIATION

  • Non-Bargaining Unit, Part-Time Position; 20 hours 

   

  THE TOWN OF FAIRFIELD IS AN EQUAL OPPORTUNITY EMPLOYER

  It is the policy of the Town of Fairfield to ensure equal employment opportunity for all employees and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, gender identity or expression, sexual orientation or physical and mental disability.

Salary : $20