What are the responsibilities and job description for the Administrative Clerk - Town Clerk's Office position at Town of Falmouth?
Job Description
Please apply through our Town website: https://www.falmouthma.gov/723/EmploymentCurrent-Job-Openings
The Town of Falmouth seeks a highly motivated administrative professional to be our next full-time Administrative Clerk for our Town Clerk’s Office. The successful candidate has excellent customer service skills, strong administrative and clerical experience in a professional office setting, and meticulous attention to detail. This is a full-time, benefited position that works on-site at the Town Hall 37.5 hours per week, Monday through Friday from 8 a.m. to 4:30 p.m., and reports to the Town Clerk.
The Town Clerk’s Office is the busy central hub of the Town Hall, and this position is often the first point of contact both in person for community members who enter the building and over the phone. Therefore, one of the primary functions of this position is greeting and assisting customers and often directing them to the appropriate department, division, and/or person. The Administrative Clerk also assists with all phases of all elections and Town Meetings and often works overtime preparing for, attending, and following up after these events. This position also oversees and provides onsite direction for the setup of polling places. Very strong Microsoft Excel skills are required for this position, as the Administrative Clerk uses Microsoft Excel frequently and at a high level for election and voting result purposes, including creating and running reports, managing databases, performing data entry, and setting up and utilizing formulas.
This position also records, labels, issues, maintains, compiles, prepares for scanning, and files important, sensitive, and confidential information, including but not limited to birth certificates, death certificates, licenses, permits, and stickers. Our Administrative Clerk also determines the eligibility of the requester to receive copies of documents according to established guidelines, obtains necessary administrative approval when needed, and collects fees. This position also provides backup coverage and support to other Town departments as assigned.
Minimum Qualifications: High school diploma or equivalent with courses in office procedures and business practices; four (4) years of experience involving customer service, administrative work, and record-keeping or related fields; or any equivalent combination of education, training, or experience which demonstrates possession of the required knowledge, skills, and abilities necessary to perform the essential functions of the position.
The successful candidate has strong Microsoft Office skills with particular emphasis on Microsoft Excel as noted above. The ideal candidate has the ability to work independently with a high degree of accuracy, to deal tactfully and appropriately with the general public and other town departments, and strong organizational skills. The successful candidate must be able to stand for extended periods of time when assisting the public at the window.
Expected Starting Range: Step 1 ($25.65/hour) – Step 3 ($27.75/hour), commensurate with qualifications and experience, with room to grow along the 7-step pay scale. Comprehensive benefits package, including 13 paid holidays per year; vacation/sick/personal paid time off; professional development opportunities; Town contribution of up to 75% of the cost of health insurance; cost-effective dental, vision, life insurance, and disability policy plans; enrollment in the Town’s defined benefit pension plan; and voluntary pre-tax and Roth 457(b) plans.
Preference Date to Apply: Monday, April 14, 2025 by 4:30 pm. The position will remain open until filled, but candidates who apply by the above date and time will be given preference over later applications. Candidates are encouraged to upload a cover letter and resume with their application.
The Town of Falmouth is proud to be an EEO/AA employer. Applicants must have the ability to effectively work and interact with individuals and groups of various abilities, cultures, backgrounds, and identities.
Please apply through our Town website: https://www.falmouthma.gov/723/EmploymentCurrent-Job-Openings
Company Description
The Town of Falmouth is a vibrant and diverse community with a year-round population of 32,500 and a seasonal population of more than 105,000. The Town of Falmouth strives to be a premier Cape community that provides a responsive, accessible, and inclusive environment for all, and the Town is proud of its active citizen engagement, strong financial management, and EEO/AA employer status.
The Town of Falmouth is a vibrant and diverse community with a year-round population of 32,500 and a seasonal population of more than 105,000. The Town of Falmouth strives to be a premier Cape community that provides a responsive, accessible, and inclusive environment for all, and the Town is proud of its active citizen engagement, strong financial management, and EEO/AA employer status.
Please apply through our Town website: https://www.falmouthma.gov/723/EmploymentCurrent-Job-Openings
The Town of Falmouth seeks a highly motivated administrative professional to be our next full-time Administrative Clerk for our Town Clerk’s Office. The successful candidate has excellent customer service skills, strong administrative and clerical experience in a professional office setting, and meticulous attention to detail. This is a full-time, benefited position that works on-site at the Town Hall 37.5 hours per week, Monday through Friday from 8 a.m. to 4:30 p.m., and reports to the Town Clerk.
The Town Clerk’s Office is the busy central hub of the Town Hall, and this position is often the first point of contact both in person for community members who enter the building and over the phone. Therefore, one of the primary functions of this position is greeting and assisting customers and often directing them to the appropriate department, division, and/or person. The Administrative Clerk also assists with all phases of all elections and Town Meetings and often works overtime preparing for, attending, and following up after these events. This position also oversees and provides onsite direction for the setup of polling places. Very strong Microsoft Excel skills are required for this position, as the Administrative Clerk uses Microsoft Excel frequently and at a high level for election and voting result purposes, including creating and running reports, managing databases, performing data entry, and setting up and utilizing formulas.
This position also records, labels, issues, maintains, compiles, prepares for scanning, and files important, sensitive, and confidential information, including but not limited to birth certificates, death certificates, licenses, permits, and stickers. Our Administrative Clerk also determines the eligibility of the requester to receive copies of documents according to established guidelines, obtains necessary administrative approval when needed, and collects fees. This position also provides backup coverage and support to other Town departments as assigned.
Minimum Qualifications: High school diploma or equivalent with courses in office procedures and business practices; four (4) years of experience involving customer service, administrative work, and record-keeping or related fields; or any equivalent combination of education, training, or experience which demonstrates possession of the required knowledge, skills, and abilities necessary to perform the essential functions of the position.
The successful candidate has strong Microsoft Office skills with particular emphasis on Microsoft Excel as noted above. The ideal candidate has the ability to work independently with a high degree of accuracy, to deal tactfully and appropriately with the general public and other town departments, and strong organizational skills. The successful candidate must be able to stand for extended periods of time when assisting the public at the window.
Expected Starting Range: Step 1 ($25.65/hour) – Step 3 ($27.75/hour), commensurate with qualifications and experience, with room to grow along the 7-step pay scale. Comprehensive benefits package, including 13 paid holidays per year; vacation/sick/personal paid time off; professional development opportunities; Town contribution of up to 75% of the cost of health insurance; cost-effective dental, vision, life insurance, and disability policy plans; enrollment in the Town’s defined benefit pension plan; and voluntary pre-tax and Roth 457(b) plans.
Preference Date to Apply: Monday, April 14, 2025 by 4:30 pm. The position will remain open until filled, but candidates who apply by the above date and time will be given preference over later applications. Candidates are encouraged to upload a cover letter and resume with their application.
The Town of Falmouth is proud to be an EEO/AA employer. Applicants must have the ability to effectively work and interact with individuals and groups of various abilities, cultures, backgrounds, and identities.
Please apply through our Town website: https://www.falmouthma.gov/723/EmploymentCurrent-Job-Openings
Company Description
The Town of Falmouth is a vibrant and diverse community with a year-round population of 32,500 and a seasonal population of more than 105,000. The Town of Falmouth strives to be a premier Cape community that provides a responsive, accessible, and inclusive environment for all, and the Town is proud of its active citizen engagement, strong financial management, and EEO/AA employer status.
The Town of Falmouth is a vibrant and diverse community with a year-round population of 32,500 and a seasonal population of more than 105,000. The Town of Falmouth strives to be a premier Cape community that provides a responsive, accessible, and inclusive environment for all, and the Town is proud of its active citizen engagement, strong financial management, and EEO/AA employer status.
Salary : $26 - $28
