Special Events Coordinator

Job Description

Job Description

The Special Events Coordinator is responsible for planning, organizing, coordinating, promoting, and executing community-wide special events, festivals, and other outdoor recreational events for the Town. This position involves frequent weekend and evening hours as needed for the planning and implementation of events. Work is performed independently under general supervision.

EXAMPLES OF DUTIES :

• Oversees the planning and managing of Town-wide special events such as Eggstravaganza, the July 3rd Independence Day Celebration, Trick-or-Treat the Trails. Collaborates with the Veterans Committee for commemorative events to honor veterans and members of the armed forces.
• Develops detailed plans and timetables for events; identifies and negotiates contracts with talent, vendors, and community participants; works on set up and sitemaps.
• Identifies opportunities to create and implement new special events that reflect the community’s needs and interests.
• Develops and monitors budget for special events, offers recommendations in the development of event budgets, submits payments, receipts and contracts in a timely manner.
• Manages all day of event activities to assure smooth-running operations and logistics, Coordinates details of events with other Town departments, Town staff and volunteers.
• Develops contacts with specialized providers such as performers, bands, sound, stage technicians and other contracted services as required.
• Recruits volunteers for programs and events; maintains database of event participants.
• Identifies and solicits sponsorships for events for funding; coordinates with sponsors to ensure sponsorship benefits are implemented.
• Maintains accurate inventory of supplies; inspects inventory for proper condition and safety.
• Prepares and maintains proper files and records including site maps and run sheets.
• Performs site safety inspections.
• Offers recommendations and summary reports from events and makes suggestions on future improvements to events.
• Assists PRCR Marketing Coordinator and the Town’s Communications Department with social media, marketing, and media relations concerning special events.
• Works with PRCR Marketing Coordinator to coordinate with outside organizations such as newspapers, community calendars, websites and social media to promote special events.
• Works on special projects as assigned such as new departmental campaigns, new programs, and accreditation process.
• Supervises supplemental special events assistant.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS :

Applicants must :

ADDITIONAL INFORMATION :

CPR / First Aid certification must be obtained within 6 months of hire.

The salary range shown is the hiring range. The starting salary will be determined based on the selected candidate's skills and qualifications.

Equal Opportunity Employer