Administrative Clerical Assistant (Part-time - up to 15 hours / week)

Salary : $20.00 - $22.00 Hourly

Location : Greenwich, CT

Job Type : Part Time Non Represented

Job Number : 24-25-00217

Department : HEALTH DEPARTMENT

Opening Date : 02 / 25 / 2025

Closing Date : 3 / 4 / 2025 4 : 00 PM Eastern

General Statement of Duties

Assists with a variety of clerical and administrative duties based upon established procedures; work requires the use of office technology including word-processing and database maintenance skills utilizing various computer programs.

Reports to Division Head or designated supervisor.

This position is assigned to the Special Clinical Services Division of the Health Department, providing clerical assistance in support of the HIV / STD Clinic.

Qualifications

Education and Experience :

High School Diploma; plus two (2) years' general office experience including clerical duties and customer service in a computerized environment.

Qualifications :

Demonstrated knowledge of general customer service principles and practices.

Demonstrated expertise in processing invoices and, payments, bookkeeping, and maintaining records.

Demonstrated proficiency in the operation of a personal computer and the use of financial accounting software and the Microsoft Office Suite.

Demonstrated ability to work effectively as part of a team and maintain positive interpersonal relationships.

Demonstrated ability to deal tactfully and courteously with the general public and colleagues.

Demonstrated ability to communicate effectively, both orally and in writing.

Job Description

Duties and Responsibilities :

Receives, records and lists data from documents or records; maintains and makes corrections in detailed records; prepares simple correspondence and standard information; reports necessary information relative to change; proofreads forms or records for completeness of entry.

Assists public with inquiries and complaints; performs general clerical duties such as answering the phone, filing, collating, preparing and distributing large mailings, copying, and general office help as needed.

Performs data entry, creates simple spreadsheets, prepares routine correspondence, reports, letters and documents such as standardized forms and reports.

Picks up, sorts and delivers incoming mail throughout department or the Town Hall; as mail clerk, collects, weighs and stamps outgoing mail. Interacts with other departments as needed, making routine trips to other Town offices and agencies when required.

Maintains various manual or computer files, classifies and files materials in a simple serial classification system and indexes routine materials.

Serves as receptionist, responding to public via phone or in person, retrieving and providing accurate information.

Supports Town policies and philosophies.

Performs related work as required.

Supplemental Information

All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.

All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position. The Town of Greenwich has implemented a policy of background investigations for all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.

Candidates hired into unrepresented positions are not eligible for benefit coverage.

Do you possess a high school diploma?

How many years of clerical work experience do you possess?

• Less than 2 years
• More than 2 years

Please list the dates and name the organizations where you gained the experience in the question listed above. To determine whether or not you are qualified, the experience you list must also be listed in the work experience section of the application.

Required Question

Salary : $20 - $22