What are the responsibilities and job description for the Business Operations Assistant - Special Education and Student Supports position at Town of Greenwich?
Manages, organizes and coordinates the technical and financial business programs and processes of the office of Special Education and Student Supports (SESS).Experience and Education:
Associate’s degree plus three (3) years of experience in accounting or administering contracts.
Qualifications:
Proven knowledge of standard accounting methods and practices.
Demonstrated ability to understand, interpret and communicate information pertaining to budget, contracts and reimbursements.
Proven ability to understand and interpret settlement agreements.
Proven ability to work independently and to manage multiple projects simultaneously in a timely manner.
Demonstrated ability to establish and maintain professional working relationships with colleagues, supervisors, vendors, and families.
Demonstrated proficiency in the use of Microsoft Office, including Word and Excel, as well as industry-specific software.
Demonstrated ability to communicate effectively both verbally and in writing.
Examination:
100% Written Exam
Computer Skills Exam (Pass/Fail) Department: Board of Education
Division: Special Education and Student Supports
Bargaining Status: GMEA
Salary Range: B
FLSA: Non-exempt
Reports To: Chief Officer of Special Education and Student Supports
Duties and Responsibilities:
Reviews Medicaid reimbursements for compliance with federal guidelines and stays current on guidelines changes, including enhanced maintenance of up-to-date roster of special education service providers and eligible student participants in the Connecticut Medicaid SBCH program.
Records Medicaid payments and revenue receipts.
Coordinates with the Finance Department on behalf of the SESS team regarding contract payments, journal vouchers, grant receipts and other financial transactions
Authorizes payments to service providers in accordance with service contract provisions.
Identifies payment discrepancies, making recommendations for resolution.
Authorizes payments to service providers in accordance with service contract provisions.
Manages all purchase orders for the division and coordinates the order and delivery of all SESS supplies and equipment.
Assists with the preparation of state and federal grant applications, with responsibility for day-to-day administration of all SESS grants.
Coordinates the compilation of required documentation for settlement agreements for students with out-of-district placements.
Processes tuition payments for out-of-district placements.
Coordinates the participation of other Town departments in the process of contracting with outside providers for services such as Independent Educational Evaluations and in-home support for families.
Coordinates timekeeping and serves as the primary liaison with other Town departments on all SESS special pays and employee programs.
Responds to inquiries from parents and other stakeholders.
Supports District and Town policies and philosophies.
Performs other related duties as assigned.All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
Associate’s degree plus three (3) years of experience in accounting or administering contracts.
Qualifications:
Proven knowledge of standard accounting methods and practices.
Demonstrated ability to understand, interpret and communicate information pertaining to budget, contracts and reimbursements.
Proven ability to understand and interpret settlement agreements.
Proven ability to work independently and to manage multiple projects simultaneously in a timely manner.
Demonstrated ability to establish and maintain professional working relationships with colleagues, supervisors, vendors, and families.
Demonstrated proficiency in the use of Microsoft Office, including Word and Excel, as well as industry-specific software.
Demonstrated ability to communicate effectively both verbally and in writing.
Examination:
100% Written Exam
Computer Skills Exam (Pass/Fail) Department: Board of Education
Division: Special Education and Student Supports
Bargaining Status: GMEA
Salary Range: B
FLSA: Non-exempt
Reports To: Chief Officer of Special Education and Student Supports
Duties and Responsibilities:
Reviews Medicaid reimbursements for compliance with federal guidelines and stays current on guidelines changes, including enhanced maintenance of up-to-date roster of special education service providers and eligible student participants in the Connecticut Medicaid SBCH program.
Records Medicaid payments and revenue receipts.
Coordinates with the Finance Department on behalf of the SESS team regarding contract payments, journal vouchers, grant receipts and other financial transactions
Authorizes payments to service providers in accordance with service contract provisions.
Identifies payment discrepancies, making recommendations for resolution.
Authorizes payments to service providers in accordance with service contract provisions.
Manages all purchase orders for the division and coordinates the order and delivery of all SESS supplies and equipment.
Assists with the preparation of state and federal grant applications, with responsibility for day-to-day administration of all SESS grants.
Coordinates the compilation of required documentation for settlement agreements for students with out-of-district placements.
Processes tuition payments for out-of-district placements.
Coordinates the participation of other Town departments in the process of contracting with outside providers for services such as Independent Educational Evaluations and in-home support for families.
Coordinates timekeeping and serves as the primary liaison with other Town departments on all SESS special pays and employee programs.
Responds to inquiries from parents and other stakeholders.
Supports District and Town policies and philosophies.
Performs other related duties as assigned.All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
Salary : $36 - $43
